Job Description

Position Snapshot

Location:Belgrade (Head Office & Surčin Factory)

Team: General Services

Line Manager: General Services Manager ADR South

Are you ready for your next challenges?

We are seeking a dynamic and detail-oriented General Services Specialist to join our team in Belgrade focusing on both Head Office & Factory Surčin. The role will primarily work on general administrative tasks, but will also involve supporting internal communication initiatives, event coordination, and employee engagement activities.

General Services Specialist

A day in the life of General Services Specialist

• Process and maintain records of invoices and administrative documentation.
• Create purchase orders and support procurement activities.
• Prepare regular reports, records, and operational documentation.
• Manage expense administration through company system for Board members.

• Manage incoming and outgoing mail, including distribution of mails, invoices, and packages.
• Answer phone calls, take messages, and greet guests, ensuring they are directed to the appropriate staff members.
• Ensure the smooth day-to-day operation of the office and workplace environment
• Coordinate travel and lodging arrangements for staff and company visitors.

• Cooperates with SHE Manager and outsourcing agency on topics related to safety and health at work:
• Ensures that all records are maintained;
• In collaboration with agency implements fire protection and work safety regulations;
• Organizes trainings in the field of safety and health at work and fire protection;
• Coordinates Safety Induction programs for employees, visitors, and contractors;
• Contributes to maintaining a safe, compliant, and efficient workplace environment;

• Prepare General Services inputs for salary.
• Placing orders and distribution of baby formula – for NA employees.
• Assess office material and supply needs, and place orders accordingly. Distribute office supplies on a daily basis.

• Ensure the cleanliness of the kitchen and coordinate cleaning services as needed. Coordinate with external vendors and service providers for facility maintenance and support.

• Coordinate reservations for company pool cars and rental cars for employees.
• Assist in coordinating internal communication initiatives - Support the planning and execution of internal events, meetings, workshops, employee engagement initiatives, and leadership visits, including logistics, venue preparation, catering, communications, and attendee coordination

What will make you successful?

• Ideally, you are a proactive person structured and clear on priorities, proactive, with ability to multitask;
• You have 1-2 years of prior experience on similar positions.
• University degree in relevant field can be an advantage.
• Your service orientation, interpersonal and communication skills are highly developed.
• You have excellent knowledge of Serbian & English language, both written and spoken.
• You are advanced user of MS Office package.

What we offer?

• A culture that fosters inclusion, diversity and innovation
• International work environment
• Work from Home - Hybrid and flexible approach
• Private Health Insurance including annual medical check-up for employees
• Annual leave quota higher than defined by law (up to 30 days)
• Paid parental leave as per Parental Policy
• And many other benefits

What are you waiting for?

If you are interested in this career opportunity and what to join our team, please submit your application. We review all applications on an ongoing basis, so please do not delay your submission. By sending us your CV you also give us the right to collect and process your personal data, as part of our candidate registration process.

At Nestlé, we are committed to fostering an inclusive and respectful hiring experience from the very first interaction. We aim to make our recruitment process accessible for everyone, and we continuously work to create a fair and welcoming experience for all candidates. Individuals with disabilities are encouraged to apply, and we are open to offer support confidentially throughout the interview, assessment, and onboarding process. Join Nestlé and become part of a culture defined by respect, inclusion, and equity. Our commitment to these values ensures that everyone feels valued and accepted.

Be a force for good Join Nestlé and visit us on www.nestle.com.