Job Description

Practice Group / Department:

General Counsel, Executive Support

Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.

Our vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.

With over 7,000 employees worldwide, our culture is the thread that connects us. Our strategy and culture are closed connected – defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.

Because while individuals can do well, together we achieve something extraordinary.

The Role

This role will be responsible for providing administrative support to the General Counsel & Risk function. The individual is expected to support the routine administrative tasks for the function as well as any ad-hoc tasks or projects that arise. The individual will be supporting two Executive Assistants of the function.

Key Responsibilities

• Administrative support for routine requests from the team.
• Assisting with managing requests submitted through ServiceNow
• Organise meetings including those involving different time zones.
• Set up mailboxes and maintain team distribution lists
• Maintain the database of documents on iManage
• Assist with travel costings and options for the team to travel and arranging travel, as required
• Coordinate printing jobs and will liaising with the London printing team.
• Support document-related tasks such as PDF formatting, amending and redaction, document comparing required for file reviews and investigations.
• Create team agenda for team meetings
• Assist in preparing PowerPoint presentations for team meetings and other presentations or training sessions
• Process invoices and expenses

Person Specification

• Strong communication, organisational and administrative skills
• Time management and prioritisation skills
• Attention to detail proofreads all work, checking for spelling, grammar and consistency
• Proactive approach and enthusiasm to work independently
• Willingness to learn and develop skills
• Demonstrate a positive attitude and interest in the work.
• Foster collaborative working relationships with team members of the team and work towards the interests of the whole team and business
• Exercises confidentiality, discretion and personal sensitivity in all aspects of role

Key Skills and Experience

• Intermediate user of key software packages Microsoft Word, Microsoft Outlook & Microsoft PowerPoint and takes responsibility for any training to improve relevant skills needed.
• Administration experience in a busy environment is essential
• Good level of numeracy
• Good English language and grammar skills

#LI-JC1 #LI-Hybrid

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here