Job Description
Your day to day
General Cashiering
•Collects the cashier’s envelopes from the “Drop Safe Deposit Box” each morning and counts the contents in the presence of a witness.
•Receives and bank all cheques received, including those received in the mail.
•Banked the previous day’s collection at the hotel’s bank accounts on the daily basis
•Prepares “Daily General Cashier Report” and forwards it to Income Auditor for verification.
•Provide some small money for Front Office Cashier that required for money change.
•Verifies all cash receipts, foreign currency receipts which are used in numerical sequence to ensure collections are accounted for.
•Ensure adherence to all cash and banking policy based on the voco® Doha West Bay Suites Accounting Standards Manual.
•Disburses all authorized petty cash vouchers and submits for reimbursement at least once weekly.
•Monitor the fluctuations of exchange rates and amends the Front Desk Exchange Rates notice accordingly on the daily basis.
•Maintains a permanent record of all cash overages and shortages by individual cashier on a daily basis and submits this report to the Finance Manager for monthly review and signature.
•Carry out spot check on the entire house bank from time to time.
•Keeps the safe closed at all times and fully locked when unattended regardless of the length of time involved.
•Prepares petty cash journal voucher weekly.
•Prepares Cash Receipt Journal every end of the month.
•Carries out any other duties as required by the hotel’s management.
Paymaster
•Supervise monthly payrolls with accuracy and timely payment of associates’ salaries, benefits and other related payments.
•Regular monitoring of time and attendance system ensuring proper accounting of all payroll related accruals.
•Preparing month-end JV interface to Financial System.
•Preparing monthly payroll reconciliation.
•Ensure that payroll policies and procedures of the Rabban Suites West Bay Doha are followed.
•Compile and input payroll data for hourly employee payroll.
•Analyze, prepare and input payroll data for all personnel.
•Facilitate management and employee understanding of payroll procedures.
•Ensure compliance with all applicable Qatar labor law.
•Solve problems concerning payroll, answer inquiries, and enforce payroll policies.
•Prepare final settlement calculation for the leaving employees.
•Assist with compiling and preparing payroll various related reports.
•File and prepare personnel records for storage annually.
Perform other related duties as required and assigned by management.
What we need from you
RESPONSIBLE BUSINESS
•Contribute in improving P&P’s related to General Cashiering, Inventory and Insurance process as directed by the Finance Manager.
•Coordinate Finance schedules with all programs including annual leaves.
PEOPLE
•Oversee work performance of new colleagues when it comes to posting, audit and balance reporting.
•Help train new hires on-the-job-trainees (On the Job Training) and cross-trainees.
GENERAL
•Communicate effectively with all other departments
•Be able to identify problems and determine solutions
•Attend meetings, training sessions and any other required meeting or training session.
•Identify opportunities to innovate service delivery and product offering to meet and exceed client expectations.
•Ensure safe work practices are adopted at all time and report any OHS concerns immediately to your direct manager or HR Manager.
•Accountable for all cash in hand. Receive and disburse cash and ensure that they are properly accounted for.
•Reconcile Bank Book with Bank Statement daily
•Effective Inventory management
•Efficient communication platform is consistently maintained
•Maintains a professional and organised work environment
•MIS Reports, presentations and other accounting duties are consistently on a high standard; free of errors and omissions.
PERSONAL CHARACTERISTICS
Education
•Bachelor in Commerce
Experience
•Previous hotel in accounts environment experience
•Minimum 5 years as Cashier experience
Technical/ Skills
•Competency in Microsoft applications (Word, Excel, PowerPoint) and related hospitality proprietary software packages preferably Bayan
•Competent Oral and Written English Communication Skills
•Strong organizational and work coordinating skills to handle multiple assignments and projects
Personal Attributes
•‘Can do’ attitude and have a drive for results
•Discretion and trustworthiness due to frequent contact with confidential material
•Multi task and work under time constraints
•Must be able to work independently as well as work in a team-oriented and fast paced environment
•Alert
•Quick in simple calculations
Adaptable to change
