Job Position

Job Responsibilities

• Manage and maintain company documents and records in an organized manner, including filing, tracking, distribution, and archiving.
• Prepare and control business documents, correspondence, reports, meeting minutes, and presentations.
• Coordinate meetings, appointments, travel arrangements, and business schedules as required.
• Coordinate with internal departments and external parties to ensure smooth communication and timely document submission.
• Prepare payment requests and supporting documents, coordinate purchase requisitions (PR), and follow up on the approval and payment process with relevant departments.
• Coordinate maintenance and service contracts for office equipment and office facilities.
• Maintain both electronic and hard-copy filing systems to ensure documents are accurate, up to date, and easily accessible.
• Support general administrative and secretarial activities to ensure the smooth operation of the department.

Job Qualifications

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum 8 years of experience in General Administration, Project Secretary, or Document Control.
• Good knowledge of document control, record management, and office administration.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook); experience with K2 or SAP is an advantage.
• Strong organizational skills with attention to detail and the ability to handle multiple tasks.
• Good communication and coordination skills with internal and external stakeholders.
• Fluent in English both written and verbal (Minimum 750 TOEIC score).
• Goal–Oriented, Unity, Learning, Flexible.