Job Description

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Job Purpose

Performing the general accounting services. It includes credit management, preparation of report and calculation of sales promotions, rewards, customer’s bonus and its payment in a timely manner and quality standards as per the defined policies and procedures to achieve departmental plans and developments.

Key Accountability Areas

Preparation of Reports for Accounts Receivable Department:

• Record monthly expense entries related to AR section monthly & yearly closing activities (customer bonus – customer promotion – sales reward).
• Prepare annual and bi-annual balance sheet reports related to A/R.
• Prepare the quarterly & yearly expense GL reconciliation related to AR department.
• Prepare the needed studies concerning credit management and all related issues.
• Customers’ Letter of credit & letter of guarantee reviewing activities.
• Review and solve any unknown amounts in bank statement related to customer collections.

Sales Credit Management:

• Maintain & Follow up Overdue amount.
• Manage sales invoices recording process and solving its related problems.
• Manage collection process and solve its related problems (collection vouchers, PDC, allocation, ...)
• Audit monthly sales documents (sales invoices & collection vouchers)
• Check & approve creating new customer accounts (cash & credit) according to company policy and procedure.
• Study, analyze and approve posting customer requested credit notes according to company policy and procedure.
• Manage adjusting and updating customers' accounts information and credit terms according to company procedures.
• Periodically audit customers' hard copy files & update master data to be matched with system with all supported documents and approvals as per the authority.
• Maintain hand over for all cases (vacation, termination, …) on time & its related documents to be matched with company procedure on proper time.

Calculation and Sales Report:

• Calculate & check new promotions and compensations and its application on system and the manual ones.
• Record & make payment of accrued customer promotion.
• Participate in sales reward systems preparations.
• Analyze & forecast monthly reward system results & inject corrective suggestions if required.
• Calculate all sales commission and registration for sales team on monthly basis.
• Maintain commission payments releasing for sales team on time.
• Maintain bonus calculation.
• Quarterly Payments to customer either credit notes or cheques
• Maintain prices for all issued invoices are matched to pricing policy and prepare the needed reports for variances and statistics.

Documents Archiving:

• Archiving of accounts receivable related documents: all posted accounting entries in system, customer reconciliation file, customer files, contracts file, sales promotions file, customer bonus file, sales price policy and other accounts receivable related documents.

Preparation of Other Reports for Accounts Recevable Department

• Prepare all AR periodically reports.
• Prepare Ad Hoc reports requested by management.
• Credit control statistical reports.
• Overdue report.
• Problems & Exceptional report.
• Aging report.
• Commission reports.
• Promotion reports.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Accounting

Work Experience

2 to 4 Years

Technical / Functional Competencies

Accounting Best PracticesAccounting MethodsAccounting PrinciplesAccounting SystemsAccounts Receivable (AR)