Job Description

General Summary of Position:

The Manning School of Business is seeking an On-Site Program Coordinator to support the delivery of GE2 workshops and programs. This role serves as the primary on-site lead, managing daily operations, coordinating logistics, and ensuring a smooth and engaging experience for all participants.

Key Responsibilities

Oversee workshop operations, materials, schedules, and session logistics
Supervise interns and support participant engagement
Coordinate logistics for international students (housing, dining, transportation, arrivals/departures)
Plan and execute program events, social activities, and final ceremonies
Collaborate with vendors and campus partners to ensure seamless operations

Program & Workshop Operations

• Serve as the primary on-site coordinator for GE2 workshops and programs.
• Manage and supervise interns during program sessions.
• Prepare classroom materials, agendas, and handouts; procure supplies for speakers and students
• Coordinate logistics for all program components, including field trips, company visits, incubator visits etc.
• Organize and distribute certificates upon program completion.
• Capture photos/video from each session and special event
• Work with interns to interview attendees both before and after workshop

International Student Logistics

• Coordinate all logistics for international students, including housing, dining hall access, transportation (as needed), and weekend excursions.
• Organize and manage international student arrivals and departures.
• Conduct passport check-ins and ensure compliance with program requirements.
• manage Resident Advisors (RAs)

Events & Hospitality

• Plan and coordinate program events, including meet-and-greet sessions, coffee and lunch events, social activities, and final ceremonies.
• Obtain and assemble SWAG bags for students and guest speakers.
• Work closely with hospitality services and external vendors for all program-related events.
• Organize social and community-based events when sessions are held in Lowell.

Schedule & Availability

• Prep week is one week before the workshop to prepare, print, and organize all materials including schedule, rooms, food, swag and classroom items.
• Maintain extended work hours during the two-week workshop period, including early mornings (before 9:00 a.m.), evenings (after 5:00 p.m.), and being on call during weekends as required.

Minimum Qualifications/Experience:

• High School Diploma or GED/equivalent (some college preferred)
• Experience coordinating programs, events, or workshops
• Strong organizational and problem-solving skills
• Ability to manage multiple tasks in a fast-paced environment
• Experience working with students or international populations preferred
• Excellent communication and interpersonal skills

Special Instructions to Applicants:

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.

This is a part-time, temporary, non-unit, non-benefited.

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.