Job Description

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Canada Payroll Senior – Job Description

Position Summary:

The Canada Payroll Senior is responsible for supporting end-to-end Canada payroll operations for multiple clients and/or entities, ensuring payrolls are processed accurately, timely, and in compliance with all applicable federal, state, and local regulations. This role supports payroll processing, payroll tax compliance, reconciliations, client communication, issue resolution, and operational process improvement in a high-volume environment.

Key Responsibilities:

• Process and review Canadian payrolls in compliance with local payroll legislation and regulatory requirements.
• Support payroll system implementations, onboarding activities, payroll transitions, and data migrations
• Review payroll data for accuracy including earnings, deductions, taxes, garnishments, benefits, and off-cycle adjustments
• Perform payroll reconciliations including payroll balancing, statutory deduction balancing and support with year-end reporting requirements.
• Assist with payroll compliance activities, notices, payroll account registrations, amendments, and payroll legislation research.
• Prepare, review, and maintain payroll reports, audit documentation, and operational support files
• Partner with internal teams such as HR, Treasury, Benefits, Mobility, and Employment Tax to support payroll operations
• Serve as a primary point of contact for payroll questions, escalations, and issue resolution for internal and external stakeholders
• Monitor payroll processing calendars and ensure all payroll deliverables are completed within established deadlines
• Support process improvement initiatives, workflow standardization, and operational efficiency efforts
• Coach and support junior payroll staff and assist with knowledge sharing and training activities
• Maintain confidentiality and ensure compliance with company policies and regulatory requirements

Technical Skills and Qualifications:

• 3–5+ years of Canada payroll experience with exposure to complex payroll environments across multiple legal entities and jurisdictions.
• Strong understanding of Canada payroll legislation, statutory deductions, and payroll compliance requirements.
• Experience working with payroll systems and large ERP/payroll platforms
• Advanced Microsoft Excel skills including pivot tables, lookup formulas, reconciliations, and large data set analysis
• Strong analytical, organizational, and problem-solving skills
• Ability to manage multiple payrolls and competing deadlines in a fast-paced environment
• Strong verbal and written communication skills with the ability to interact professionally with clients and internal stakeholders
• Experience supporting payroll implementations or transitions preferred
• PCP (Payroll Compliance Practitioner) designation from the National Payroll Institute preferred; CPM (Certified Payroll Manager) designation is an asset.
• Prior experience in payroll tax, accounting, or finance is beneficial

Preferred Experience:

• Experience supporting high-volume Canada payroll operations
• Experience with payroll reporting, year-end processing, statutory remittances, and payroll compliance activities.
• Experience working in a client service or shared services environment preferred

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