Job Description

Gallery Assistant

Department: Operations

Employment Type: Full Time

Location: Rue de Ponthieu

Key Responsibilities

• Assisting with the day-to-day running of the gallery and supporting colleagues across all departments.
• Maintenance of the physical gallery space: ensuring the gallery is always in order, purchasing materials, stationary and supplies where needed.
• Answering the main phone lines and transferring internal gallery calls, this requires an awareness of everyone’s whereabouts, especially when staff members are travelling.
• Assisting staff in preparing and organising sales materials, research and expenses.
• Arranging courier bookings and mail-outs.
• Booking cars, hotels and restaurant reservations for staff and artists.
• Maintaining relationships with account managers where applicable.
• Invoice checking of corporate accounts where applicable.
• Arranging conference calls and zoom meetings where required.
• Assisting with openings and events at the gallery.
• Recognising clients, artists and important guests upon arrival.
• Greeting all visitors in a warm and professional manner.
• Overseeing and managing the intern programme, including organising the schedule, aiding in recruitment, supervising and supporting gallery interns.
• Management and upkeep of the gallery database.
• Maintain a clean and tidy reception area.
• Assist staff with ad hoc projects as requested.
• Ability to work after hours for certain client viewings, openings and events.
• Update auction calendar and track relevant auctions.
• Supervise the inventory, stock levels, ordering and storage of the gallery's books and publications.

Qualifications for the role

• Relevant experience in the Arts, working at an art gallery, auction house, museum or arts organisation, including internship experience.
• BA and/or Master’s degree in Art History or Humanities field.
• Must speak/write French and English fluently