Job Description

Human Resources announces an opening for a 1.0 FTE Clerical Assistant with the Transportation Department. This is a full-time, 260 day position.

ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed; not all incumbents

perform all essential functions delineated.)

Orders supplies, processes requisitions and work orders; verifies receipt/ delivery; maintains databases.

Utilizes a variety of word processing, spread sheet, data base, graphics and presentation software to prepare

correspondence and memoranda, financial and presentation materials; updates, revises, and produces from

rough draft reports and correspondence; obtains appropriate signatures on correspondence and forwards to

appropriate personnel; enters, edits and updates data files and enrollment records; accesses data files to

view information and to print out hard copy reports.

Compiles data for reports; gathers and interprets information from appropriate source; composes routine

correspondence; may prepare information and presentation packets for use by a supervisor or coordinator.

Creates/ maintains employee files; schedules interviews for applicants, completes personnel action reports,

processes a variety of personnel forms and documents such as employment, re-employment, resignation,

termination, salary adjustment, leave, reassignment, promotion and demotion; processes time-and attendance and payroll documents.

In the planetarium, schedules student sessions, assists in collection and distributes related instructional

materials; maintains weekend and after-hours teacher time/attendance records and operating accounts.

Assists in student registration, eligibility, review and preparation of documents and intake process for

specialized instructional program/s, conducts intake orientation for parents and students; at times and as

assigned, serves as Spanish translator.

Performs initial application/ registration tasks for participation in the extended day program, serving as

billing clerk receptionist, processing payroll documents.

At a media processing center, performs a variety of ordering, receiving, expediting, processing, cataloging,

and distribution tasks ( supplies, materials, books, multi-media materials etc. ), utilizing both manual and

technology related procedures.

Receives and responds to requests for films, multi-media materials, completing related booking delivery,

retrieval and inspection activities; maintains files relating to activity.

Maintains time and attendance records; process leave requests, maintain leave records, and verify leave data

with payroll, and prepare payroll reports.

Schedules building/facility utilization (staff, students, public), notifying all personnel involved as required.

Reviews requests for service, actions, presentations, materials from school-based and non-school-based

staff and assists in tabulating and prioritizing said requests; prepares informational packets for workshops

or other purposes.

Serves as receptionist in a central office department; responds to in-person or phone inquiries; distributes

departmental documents; makes appointments or directs visitors to appropriate office or staff member

Processes bus route information, field trip requests, risk-management data, dispatching tasks re-school bus

transportation, and may serve as Substitute Bus Driver.

CLERICAL ASSISTANT

With experience, schedules own activities according to established procedure; schedules appointments for

appropriate staff members with parents.; assists in maintenance of supervisor/s or other administrator’s

schedule, appointments, meetings, etc.; maintains office-wide events calendar.

Receives and responds to phone inquiries; provides written and/or oral translations as required by

assignment.

May act as, or for, the Administrative Assistant and/or Administrative Specialist when needed.

Performs related work as required or assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Some knowledge of business office procedures, practices, and equipment, business English and office

terminology.

Some knowledge of, or ability to quickly learn procedure of the office or tasks to which assigned.

Ability to type/operate keyboard at approved rate of speed, operate personal computers, and data terminals,

and to complete routine memos and letters from general instructions.

Ability to maintain clerical records and prepare relatively complex reports from such records

Ability to operate a variety of standard office equipment.

Ability to work with fellow employees, school-based staff and the public, tactfully and courteously and to

work harmoniously with other employees.

Ability to communicate clearly and concisely, both orally and in writing.

Good organizational, human relations and communication skills.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

Graduation from high school, including or supplemented by courses in typing and office practices (some

responsible office clerical experience desirable); or any equivalent combination of education and experience

that would provide the above noted knowledge, skill, and ability.

For many assignments, ability to speak and/or write in Spanish is preferred or desirable.

CDL Class B with Passenger (P) and School Bus (S) endorsements are preferred.

Must successfully qualify for and obtain a Commercial Driver's License (CDL) with Passenger

(P) and School Bus (S) endorsements within (1) one year of accepting the position as a condition

of continued employment in the role.

SALARY: $19.77- $35.67 PER HOUR

Arlington Public Schools is an Equal Opportunity Employer

It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations – Equal Employment Opportunity - that “Employment

opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender,

age, economic status, sexual orientation, national origin, marital status, genetic information, gender identity or expression, and/or disability.

Please Note: Arlington Public Schools receives a high volume of applications for many positions. As a result, only candidates who are identified as meeting the qualifications and whose experience and skills best align with the needs of the school, department, or office may be contacted for an interview. We appreciate the interest of all applicants; however, submission of an application does not guarantee an interview or individual contact regarding the status of an application