Job Description

About This Opportunity

At M-Files, we know that exceptional employee experiences are built by talented People & Culture professionals who balance employee support, operational excellence, talent strategy, and business partnership.

While we may not have an immediate opening today, we anticipate future People & Culture opportunities across North America and are interested in connecting with experienced professionals who are passionate about helping organizations and employees thrive.

This posting is intended to help us build relationships with future People & Culture talent for anticipated hiring needs across a variety of disciplines and levels. Individuals selected for further consideration may be contacted for exploratory conversations regarding current or future opportunities.

Applications will be accepted until Friday, June 12th at 5:00pm CST, after which our team will review submissions and reach out to selected individuals for exploratory conversations.

Who We Are

M-Files is redefining how work gets done. Our context-first document management system offers purpose-built business use cases—spanning universal and industry-specific workflows—to enable secure collaboration, automate processes, and ensure governance.

Unlike traditional systems, M-Files organizes content around the context of your business, connecting documents to related people, projects, and transactions. With our unique metadata-driven architecture, organizations can model content in line with their business processes, unify information across silos, and apply AI at scale. The result is greater productivity, reduced risk, and smarter, faster decisions for over 6,000 customers in 100+ countries.

At M-Files, our Guiding Principles unite us across diverse cultures and personalities:

1. Make It Happen – We set bold goals, take ownership, learn from mistakes, and relentlessly pursue results.
2. Help Others – We lead with kindness, assume good intentions, hold one another accountable, and celebrate wins together.
3. Love Customers – We put customers and partners at the heart of everything, delivering value with respect, fairness, and speed.

To learn more about us we encourage you to visit our company page

To learn more about how we became a Certified Great Place to Work visit, Working at M-Files | Great Place to Work

Areas of Focus

Future opportunities may include responsibilities across one or more of the following People & Culture disciplines:

Employee Experience & Business Partnership

• Partnering with managers and employees to support engagement, development, performance, and employee relations matters
• Providing guidance on policies, procedures, and people practices
• Supporting organizational change and employee communications
• Helping leaders navigate workforce planning and employee experience initiatives

People Operations

• Managing employee lifecycle activities from onboarding through offboarding
• Supporting payroll, benefits, leave administration, and compliance activities
• Maintaining employee records, HR systems, and operational documentation
• Driving process improvements and operational efficiencies across the People function

Talent Acquisition & Workforce Planning

• Supporting recruitment, candidate experience, onboarding, and hiring initiatives
• Partnering with leaders to understand workforce needs and organizational growth plans
• Contributing to employer branding and talent attraction efforts
• Supporting workforce planning and organizational effectiveness initiatives

Programs, Culture & Engagement

• Supporting employee engagement programs and internal initiatives
• Assisting with learning and development, culture-building, and recognition programs
• Partnering with leadership to foster a positive and inclusive workplace experience
• Supporting employee events, communications, and community-building efforts

Systems, Reporting & Compliance

• Supporting HRIS administration, reporting, and data integrity
• Assisting with compliance initiatives across federal, state, and local employment requirements
• Partnering with internal and external stakeholders to support operational excellence
• Leveraging data and insights to support People-related decision-making

Requirements

What We're Looking For

We welcome professionals with experience in one or more of the following areas:

• Human Resources
• People Operations
• Employee Relations
• HR Business Partnership
• Benefits Administration
• Payroll Administration
• Compliance
• Employee Experience
• Talent Acquisition
• Workforce Planning

Successful candidates typically bring:

• 8+ years of progressive experience across Human Resources, People Operations, Talent Acquisition, Employee Relations, HR Business Partnership, or related People & Culture functions
• Experience supporting multi-state U.S. workforces within a fast-paced, growing, or geographically distributed environment
• Demonstrated ability to independently manage multiple priorities while balancing employee support and business needs
• Strong operational, organizational, and problem-solving skills
• Experience partnering with managers and stakeholders across multiple levels of an organization
• Strong communication and relationship-building skills
• Experience with HR technology platforms such as Oracle HCM, Workable, ADP, UKG, or similar systems

Preferred:

• Experience within SaaS, technology, or high-growth environments
• Experience supporting distributed or global teams
• PHR, SHRM-CP, SHRM-SCP, or equivalent certification
• Experience building, improving, or scaling People programs, processes, and operational workflows

Benefits

Why Join M-Files?

Our People & Culture team plays an important role in helping employees and leaders succeed. Whether supporting talent acquisition, employee experience, People Operations, compliance, organizational growth, or business partnership initiatives, our team helps create the foundation that enables M-Files to continue evolving and growing.

Our guiding principles of Make It Happen, Help Others, and Love Customers shape how we work together every day. Transparent communication, collaboration, and a strong team spirit are consistently recognized as strengths across our organization, helping create an environment where people can do their best work while making a meaningful impact.

What We Offer

• Remote-enabled work environment with the flexibility to support work-life balance
• Unlimited PTO
• 10 paid holidays annually
• 401(k) plan with company match (25% of employee contributions up to IRS limits)
• Medical coverage, including PPO and HDHP/HSA plan options
• Dental insurance
• Vision insurance
• Employer-paid life insurance (1x annual salary)
• Employer-paid short-term disability coverage
• Employer-paid long-term disability coverage
• Flexible Spending Accounts (medical and dependent care)

While this posting is intended to build our future People & Culture talent pipeline, we welcome the opportunity to connect with experienced professionals interested in helping shape the employee experience and future growth of M-Files.

If you'd like to be considered for future People & Culture opportunities, we'd love to hear from you.