Job Description

​​Looking for Philippines-based candidates

Job Role: Fund Administrator & Corporate Affairs

Compensation range: $AUD $2,500 - $3,500 AUD / Monthly DOE

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with Australian business hours (approximately 9:00 AM – 5:00 PM AEST/AEDT, Monday to Friday) for collaboration purposes. As an independent contractor, you will have flexibility in how you manage your time provided deliverables and service standards are maintained.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is a growing Australian financial services and investment group operating across Australia and Southeast Asia. They manage investment products, corporate entities, and regulated financial services, and are expanding their operations to support future growth. This is an opportunity to play a key role in overseeing fund operations, corporate administration, and regulatory compliance.

The Fund Administrator will be responsible for managing the operational and compliance administration of the group's corporate entities, managed investment products, investor servicing functions, and regulatory obligations.

This role combines elements of fund administration, corporate secretarial services, regulatory compliance coordination, investor services, and operational management.

The successful candidate will work closely with the Managing Director and external advisers including accountants, lawyers, registry providers, compliance consultants, and regulators.

Key Responsibilities:

Corporate Affairs & Governance

• Maintain company registers, corporate records, and compliance calendars across multiple entities.
• Coordinate ASIC lodgements, annual reviews, director/shareholder updates, and regulatory deadlines.
• Support business registrations, trademarks, office administration, vendor relationships, and corporate governance activities.

Corporate Accounting Administration

• Support Senior Bookkeeper in bookkeeping, budgeting, and financial reporting with external accountants.
• Support GST, tax returns, financial statements, and month-end/year-end processes.
• Maintain financial records and documentation for audit and compliance purposes.

AFSL & Regulatory Administration

• Coordinate compliance across ASIC, ATO, AUSTRAC, and other regulatory portals.
• Monitor licence obligations, regulatory filings, authorised representative records, and compliance registers.
• Track reporting deadlines, industry levies, and regulatory requirements.

Fund Administration

• Support the administration of managed investment funds, investor registers, and fund records.
• Coordinate fund & sub-fund establishment, registry providers, investor reporting, and operational procedures.
• Maintain fund documentation, workflows, and internal controls.

Investor Services

• Manage investor onboarding, KYC documentation, applications, and transaction administration.
• Respond to investor enquiries and coordinate ongoing communications and reporting.
• Ensure investor records remain accurate and up to date.

Product & Platform Management

• Coordinate relationships with registry providers, technology partners, and external service providers.
• Support onboarding of new platforms and identify opportunities to improve operational workflows and automation.

Compliance & Legal Coordination

• Coordinate legal and compliance documentation, including disclosure documents, policies, and registers.
• Support regulatory reporting and track actions arising from legal and compliance reviews.

Project & Workflow Management

• Document business processes, coordinate internal projects, and support operational improvements.
• Help build scalable systems, workflows, and controls to support business growth.

Tools & Systems

The successful candidate will be expected to work with:

• Microsoft 365 (Teams, SharePoint, Planner, Outlook, Excel)
• Xero
• ASIC online portals
• ATO online services
• AUSTRAC reporting systems
• Fund registry platforms
• Workflow and task management software
• Document management systems

Requirements

Required Skills and Qualifications:

• 5+ years experience in fund administration, corporate administration, compliance administration, financial services operations, or similar roles
• Strong experience using Microsoft 365 applications
• Experience using Xero or similar accounting systems
• Experience coordinating compliance and reporting obligations
• Strong attention to detail, organisational, and project management skills
• Ability to manage multiple stakeholders and deadlines simultaneously
• Excellent written and verbal English communication skills
• High level of integrity and professionalism
  

Highly Desirable

• Experience working with Australian Financial Services Licensees (AFSL)
• Experience with managed funds, investment products, or trustee structures
• Experience interacting with ASIC, AUSTRAC or ATO portals
• Corporate secretarial experience
• Compliance or risk management experience
• Experience with fund registry platforms
• Experience coordinating legal and accounting advisers
• Exposure to financial services or wealth management organisations
• Experience building workflows using Microsoft 365

Reporting & Oversight Structure

• Reports directly to the Managing Director
• Works closely with external lawyers, accountants, compliance consultants and service providers
• Significant autonomy with defined priorities and deliverables
• Plays a key role in building operational infrastructure and governance frameworks

Work Arrangement & Expectations:

This is a remote independent contractor engagement.

Successful candidates will be expected to:

• Disclose any current client engagements or ongoing employment
• Maintain confidentiality regarding all client and investor information
• Demonstrate a high level of professionalism when dealing with regulators, investors and service providers
• Reflect this engagement on their LinkedIn profile as an "Independent Contractor" if requested
• Maintain sufficient working capacity to meet agreed service levels and deadlines

This role offers significant long-term growth opportunities as the business expands its managed funds, investment products, and international operations.