Job Description

Fund Administration Clerk (JB6114)

Richmond, Gauteng

R22 000.00 to R26 500.00 a month CTC

Permanent

A well-established organisation within the financial services environment is looking for an experienced Administration Clerk to provide comprehensive administrative support within a structured and detail-driven environment. The successful candidate will be responsible for maintaining accurate records, supporting office operations, managing documentation, and ensuring the efficient execution of administrative processes. This role requires a highly organised individual with strong analytical abilities, excellent communication skills, and a commitment to maintaining accuracy, confidentiality, and professional standards.

The ideal candidate will be a self-motivated administrator with strong technical proficiency, excellent time management skills, and the ability to work independently while effectively interacting with stakeholders at various levels. The role requires someone who can manage multiple priorities, exercise sound judgement, and maintain high levels of professionalism and integrity in all interactions

Minimum Requirements:

Matric with Bookkeeping as a subject (Not negotiable)

Secretarial, Office Management, or Administration Certificate/Diploma

Minimum 5 years’ experience in an administration role

Advanced computer literacy and touch typing skills

Intermediate to Advanced Microsoft Outlook, Excel, and Word skills

Strong organisational and administrative skills

Excellent verbal and written English communication skills

Strong customer service skills

Excellent interpersonal and communication skills

Ability to exercise discretion and maintain confidentiality

Strong time management, planning, and prioritisation skills

Ability to manage filing and document control systems

Ability to multitask and adapt to changing requirements

High levels of professionalism and integrity

Meticulous attention to detail and accuracy

Strong analytical, critical thinking, and problem-solving skills

Strong numeracy skills

Ability to analyse information and identify patterns and inconsistencies

Sound judgement and decision-making ability

Resilient and adaptable under pressure

Strong memory and ability to manage deadlines effectively

Basic bookkeeping knowledge

Ability to work independently with minimal supervision

Strong sense of accountability and ownership

Duties and Responsibilities:

Provide comprehensive administrative support to the organisation

Maintain accurate filing and document management systems

Manage and organise office records and documentation

Utilise Microsoft Office applications, including Outlook, Excel, and Word, to support daily operations

Prepare, maintain, and update administrative records

Ensure accuracy and completeness of information and documentation

Analyse information and identify discrepancies or inconsistencies

Support reporting requirements through accurate data management

Manage multiple administrative tasks and priorities simultaneously

Ensure deadlines are met through effective planning and organisation

Communicate professionally with stakeholders via telephone, email, and in person

Deliver excellent customer service while maintaining confidentiality and discretion

Exercise sound judgement when handling sensitive information

Follow established processes, procedures, and administrative requirements

Assist in streamlining daily administrative operations through accuracy and efficiency

Take responsibility for assigned tasks and ensure successful completion

Work collaboratively within a team environment while maintaining accountability for individual responsibilities

Maintain professional standards and integrity in all interactions

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
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Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.