Harbor Capital Advisors, Inc. (“Harbor Capital”) is seeking a Fund Administration Analyst to join its highly motivated and innovative Fund Administration and Analysis Team. Candidates without direct ETF/ mutual fund / fund accounting experience will not be considered.
The Fund Administration Analyst will assist with fund expense management oversight, financial reporting, reconciliations, and operational processes while developing a strong foundation in investment fund accounting. This role requires direct experience with ’40 Act funds, including fund accounting, expense allocations, and/or financial reporting. This position offers exposure to senior management, collaboration across departments, and opportunities to contribute to process improvements and automation initiatives. The preferred candidate demonstrates a keen interest in the stock market and possesses strong analytical skills, consistently delivering accurate and timely results. This individual proactively identifies opportunities for process enhancement and actively contributes to the achievement of both team and organizational objectives.
Support the ongoing initiative to transfer existing in-house responsibilities to the custodian.
Review of custodian prepared fund expense calculations and the fund invoicing process.
Analyze fund expense ratios, including accruals, allocations, and compliance with prospectus limits.
Support calculation and validation of mutual fund dividend and capital gain distributions.
Reconcile mutual fund transaction activity including subscriptions, redemptions, and income postings.
Assist with review of fund performance reporting.
Participate in process improvement, automation, and technology enhancement initiatives.
Perform additional responsibilities as assigned.
Drives for Results
Strategic Thinking
Agility & Adaptability
Bachelor’s degree in Accounting from an accredited university.
2 - 4 years of direct ’40 Act funds / fund accounting experience required.
Experience with NAV calculations, fund expense allocations, and/or financial reporting.
CPA or CPA candidate preferred.
Availability to work from the Chicago headquarters office on Tuesday, Wednesday, and Thursday each week.
Strong attention to detail and quality of deliverables.
Solid analytical and problem-solving skills.
Strong organizational skills and ability to manage multiple tasks simultaneously.
Intermediate Microsoft Excel skills, including formulas, pivots, and data reconciliation.
Effective written and verbal communication skills.
Ability to meet deadlines and work both independently and collaboratively.
Experience using productivity tools such as Microsoft Copilot or AI-assisted research tools preferred.
Compensation Pay Range: $75,000 - $95,000
This position is a hybrid opportunity based in our Chicago office. #LI-Hybrid
We’re an asset manager focused on curating an intentionally select suite of active ETFs that we believe have the potential to produce compelling, risk-adjusted returns within a portfolio. The next great solution can come from anywhere, and we’re passionately obsessed with the thrill of the chase. So, we aim to push boundaries and blaze trails. Our pursuit of excellence knows no bounds.
Unconstrained by geography and uncompromising in our due diligence, we scour the globe to find boutique partners with bold solutions. The hidden gems you’re unlikely to find anywhere else. The masters of their craft. The true artisans. The innovative thinkers who are exceptional at what they do and leaders in their distinct areas of focus. There aren’t many of them. But we’re always looking, always learning, always improving.
We seek to analyze from every angle, driven by an intense curiosity to understand what challenges advisors and how we can help them. We’re perpetual ponderers, non-stop thinkers, and market fanatics. The advisors who work with us are too. And we don’t just want to earn their trust – we want to keep it. That means sourcing solutions in an effort to outperform peers, working together to navigate market and product complexity, and digging into research with those who share our fervor for details.
As a manager of managers for most of our products, our independence enables a level of objectivity that we believe few others share. We're only biased when it comes to quality, so we can make swift decisions about who we partner with and what we recommend.
We love what we do, and the magic of success is something we want to share with our clients – and their clients.
Ready to get active? Visit www.harborcapital.com.
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