Job Description

Functions Manager - Staff Conference '27 (National Staff Conference)

Work Location:

Remote - USA

Schedule:

Part timeTo advance the purpose of InterVarsity, this position will provide leadership to ensure the proper utilization of event function space.

MAJOR RESPONSIBILITIES

Personal:

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world

• Pursue a vibrant relationship with the triune God through engagement with Scripture, prayer, and worship, both individually and in community

• Exercise self-leadership (growing in self-awareness, self-management, relational integrity, and resiliency)

• Embrace and practice Scriptural standards for behavior and attitudes, including those described in the Code of Conduct

• Foster an environment of servanthood among staff serving at events

Ensure the effective use of function space:

• Manage the development, implementation and use of the systems and process steps to receive requests, assign, confirm and fulfill all city-wide function space needs, including location, scheduling, and furnishings of such space

• Maintain accurate inventory and ensure cost-effective scheduling of contracted facilities and furnishings

• Assist internal clients regarding their space needs, ensuring proper service and attention to detail

• Use contractual, facility, and operation team guidelines to execute tasks pertaining to documentation, usage details, and signage distribution

• Utilize the appropriate systems and process steps to design, generate, interpret and distribute comprehensive function reports, including but not limited to space usage, change orders, schedules, and furnishings

• Design, implement, and manage communication plan involving staff, and staff utilizing each space, including pre-event and on-site communications

• Work in partnership with internal team and external vendors in managing plenary session seating

• Partner with catering company to negotiate meal costs, communicate guarantees, and ensure catering is available for special meals, receptions, program meals, or other events where food is needed

• Partner with catering team to provide designated meals for back-of-house demands; this includes menu and dining process review, as well as managing the catering and dining room staff

• Adhering to InterVarsity accounting standards, manage assigned event budget and expenditures, including post-event internal chargebacks

• Provide primary oversight to and develop healthy, professional relationships with all pertinent service providers for the event – including, but not limited to decorator, AV, catering, electrical, internet, security.

Interface with securities teams:

• Coordinate onsite with internal security team as needed

• Partner with external security vendor(s) to provide accurate conference details to execute plans effectively

Coordinate and execute signage needs:

• Coordinate the directional and branding signage request collection process for internal key stakeholders

• Ensure signage decisions and implementation is compliant with all vendor regulations

Coordinate the freight and handling of conference materials:

• Assess the shipping and freight needs of internal team members

• Develop and execute a shipping plan from the National Service Center to the event, and back

Administration and compliance:

• Meet regularly with Associate Operations Director to ensure completion of tasks and met deadlines

• Submit requested reports to Associate Director of Operations on time

• Prepare a complete final report by the assigned date

Contribute to the effectiveness of the Conference Team:

• Work in partnership within the team and with other teams as required

• Participate in event Operations Team and other event related meetings

• Travel to conference site and team meetings as required

• Participate in organization meetings and events as able

Maintain technical, professional and spiritual growth and development:

• Stay current with computer programs InterVarsity uses to support the above functions

• Attend workshops and classes as necessary

• Develop and execute a professional development plan

Developing a 10% funding base:

• Develop and manage a donor base equivalent to 10% of salary

• Communicate with donors at least quarterly

Knowledge/Skills/Abilities:

• Ability to work independently without close supervision

• Ability to work under the pressure of deadlines and manage competing priorities

• Ability and commitment to work effectively in a diverse team environment

• Ability to maintain accurate records and files

• Ability to develop consistent procedures for doing work

• Ability to organize people, events, and details

• Ability to collaborate, take direction from, and support assigned supervisor

QUALIFICATIONS

• Annually affirm InterVarsity’s Statement of Faith

• Shared value in the mission of InterVarsity – To compel this generation to give their whole lives for God’s global mission

• Two or more years of team management experience

• Bachelor’s degree or equivalent experience required

• Attendance at a previous InterVarsity conferences preferred

• Project management experience preferred

• Event Planning experience preferred

• Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)

• Effective oral and written communication skills

• Ability to travel as needed

• Attendance at required events

Pay Range: $23.70 - $31.60 per hour

Benefits:

We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following:

• 403(b) Retirement Savings Plan

• 403(b) matching contributions

• Dental insurance

• Employee assistance program

• Employee discounts

• Flexible work schedule

• Flexible spending accounts

• Health insurance

• Health savings account

• Life insurance

• Paid time off

• Parental leave

• Professional development assistance

• Vision insurance

Equal Employment Opportunity:

InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment.  Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basisbecause InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.