Job Description

The Personal Assistant will provide high-level administrative and executive support to a female principal, managing her private and professional affairs with utmost discretion and efficiency. This exempt position requires significant independent judgment, decision-making authority, and the ability to proactively anticipate and address the principal’s needs. The role offers flexibility to work both in-person and remotely, adapting to the principal’s dynamic lifestyle between London and the United States.

As a Personal/Family Assistant you will:

• Exercise independent judgment in managing complex daily events, logistics, and coordination, proactively anticipating and addressing the principal’s needs.
• Strategically manage the principal’s and family’s calendars, resolving scheduling conflicts and prioritizing commitments.
• Oversee all appointments and communications, ensuring responsiveness and exercising discretion in prioritization and follow-up.
• Independently plan, organize, and facilitate comprehensive travel arrangements, including international itineraries, with foresight and precision.
• Serve as the principal liaison between the Family Office and household staff, providing leadership, direction, and oversight to ensure high standards and effective collaboration.
• Conceptualize, plan, and execute events, interpreting the principal’s vision and ensuring exceptional guest experiences.
• Conduct thoughtful purchasing and gift selection, aligning with the principal’s preferences and exercising discretion in vendor and product selection.
• Provide informed fashion advice and styling recommendations, supporting the principal’s aesthetic and event requirements.
• Maintain superior household organization, proactively managing assets and implementing systems for efficiency.
• Lead, supervise, and provide direction to house staff, ensuring performance standards are met and fostering a collaborative environment.
• Screen communications and manage follow-ups, exercising independent judgment in handling sensitive information.
• Drive personal and professional projects from conception to completion, demonstrating initiative and project management expertise.
• Execute personal errands and special assignments with discretion, confidentiality, and a proactive approach.

What We Need From You

• Bachelor's Degree Pref
• 5-7 years experience supporting high-level executives or principals with complex administrative and project management Required
• Demonstrated ability to exercise independent judgment and discretion in decision-making.
• Exceptional emotional intelligence and the ability to proactively meet the principal’s needs.
• Superior time management and organizational skills, with the ability to prioritize and delegate effectively.
• Excellent verbal and written communication skills.
• Strong project management skills with a focus on proactive execution and leadership.
• Positive disposition and a service-oriented, professional mindset. High energy.
• Knowledge of the fashion industry or experience in a startup environment is a plus.
• Proven ability to manage budgets and finances while maintaining high standards.
• Experience supervising and coordinating with household staff in a leadership capacity.
• Flexibility to work from the principal’s Miami-Key Biscayne residence and remotely, adapting to an international lifestyle.
• Ability to work across time zones.
• Valid Drivers' license Upon Hire Required