Job Description

**Front Office Specialist and Medical Assistant**

TPP Gastroenterology

$1,000 Sign on Bonus

At TriHealth, you’ll join a trusted and growing health system that values teamwork, compassion, and high‑quality patient care. In this Front Office Specialist/Medical Assistant role, you’ll be cross‑trained to support both front‑ and back‑office functions while relying on your clinical office experience, ability to work independently, and confidence in managing daily office operations Your skills help create a seamless patient experience and keep a busy practice running smoothly.

TriHealth is committed to supporting your long‑term success You’ll work alongside experienced clinical and administrative professionals, build on your existing strengths, and grow in an environment that values reliability, professionalism, and longevity. With a culture rooted in respect, collaboration, and excellence, TriHealth is an outstanding place to advance your career and make a meaningful impact.

Apply today and grow your career with a team that truly values you.

Location:

• TPP Gastroenterology at 3145 Hamilton Mason Rd, Suite 200A, Hamilton, OH 45011

Work Schedule:

• Full-time (80 hours biweekly)

• Day Shift

• No Weekend, Holiday or On Call Commitment

• Will float to 2 – 3 different sites, following the providers.

Incentives & Benefits:

TriHealth offers a comprehensive benefits package - including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements:

• High School Degree
• Registration
• Check in triage
• Vitals
• Charge entry
• EKG
• Filing and Medical Records
• 1-2 years’ experience in a related field

This position adheres to all the regular responsibilities and duties of a front office specialist and medical assistant. This position is cross trained to perform duties in both front and back office to enhance efficiency and continuity of delivery of patient care; work cooperatively within the team concept demonstrating flexibility, motivation and commitment to quality patient care.

A candidate with prior physician office experience would excel in this position.

Job Responsibilities:

• Accurately documents all care rendered to a patient and all actions taken on behalf of a patient in the patient’s medical record.

• Supports QI processes.

• Knowledgeable and can verbalize the QI process and its application per quarter per disease.

• Analyzes fast claim report daily, makes corrections and proactively coordinates information to billing company.

• Schedules patient for next visit at time of checkout, while maintaining front office professional appearance.

• Follows JCAHO, HIPAA protocols.

• Appropriately triages patient calls and assures the proper disposition of calls to meet patient needs.

• Notifies physicians with emergency complaints and demonstrates competency in clinical care protocols including 911and HIPAA.

• Access to patient information will be limited to what is necessary to perform the job.

• Demonstrate proficiency in Front Office procedures, collect co-pays, answer phone prior to voice mail, records payment and provide receipts correctly registers patient demographics, validates demographics per visit.

• Notifies patient of balance and offers payment plan process.

• Copies insurance cards.
  Demonstrates proficiency in assisting with medical procedures on adults and children.

• Maintains annual competencies.

• Records vital signs, weight, height, head circumference, if applicable, per visit.

• This includes assuring that the patient’s right to privacy, dignity and respect is maintained in both the performance of medical procedures and in the appropriate use of the medical record.

• Handles patient complaints and refers to manager as appropriate.
  

Other job-related information:

Working Conditions:

Climbing - Rarely
Hearing: Conversation - Consistently
Hearing: Other Sounds - Frequently
Kneeling - Occasionally
Lifting 50+ Lbs. - Rarely
Lifting <50 Lbs. - Occasionally
Pulling - Rarely
Pushing - Occasionally
Reaching - Rarely
Sitting - Consistently
Standing - Rarely
Stooping - Occasionally
Talking - Consistently
Use of Hands - Consistently
Color Vision - Occasionally
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors
At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS…
• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS…
• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS…
• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone’s opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS…
• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS…
• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community

Job keyword:

Medical Assistant