Job Description

Job Location: Lincoln Campus - Lincoln, NE 68508
Position Type: Part TimeDoes the opportunity to devote your talents to a cause greater than yourself excite you? Do you find energy in creating welcoming, organized spaces where people feel valued the moment, they walk through the door? The Arbor Day Foundation is a place where you can do work that matters with people who care. As we say at the Foundation: life is short, love where you work.    
As one of the world's largest conservation organizations, the Arbor Day Foundation inspires people to plant, nurture, and celebrate trees. We help people understand and use trees as a solution to global issues (like air quality, water quality, climate change, deforestation, poverty, and hunger) that are critical to survival.    
Help create a welcoming experience that powers our mission.
Join the Arbor Day Foundation as a Front Office Coordinator (Part-Time 12 pm to 5 pm). As the first point of contact at the Arbor Day Foundation’s Lincoln office, you play a key role in shaping how employees, partners, and visitors experience our organization. In this role, you’ll ensure the front office runs smoothly creating a professional, safe, and welcoming environment that supports the important work happening across our teams to deliver trees and impact communities nationwide.
Your Support System:  
- You’ll report to the Facilities Manager
- You’ll collaborate with People & Experience Team.
How we work:   
- Location: Fully on-site in Lincoln, Nebraska  
- Schedule: Part-Time Monday – Friday 12 pm to 5 pm
- FLSA Status: Non-exempt
- Physical Requirements: Ability to bend, twist, and lift up to 25 lbs
What you’ll do:  
- Create the first impression of the Foundation experience, greeting visitors, answering calls, and creating a warm, professional first impression
- Manage front desk operations including visitor check-in, security badges, and key distribution
- Partner with the Facilities Manager to maintain a safe, compliant, and well-functioning office; support awareness and execution of building safety protocols (emergency procedures, visitor security, incident reporting)
- Coordinate meetings, room bookings, and schedules to optimize space and team efficiency
- Maintain a clean, organized, and professional reception and meeting space environment
- Support internal teams with administrative tasks and special projects (data entry, coordination, research, Canva designs)
- Manage incoming/outgoing mail, packages, and deliveries with timely communication to recipients
- Serve as a liaison between visitors (vendors, candidates, partners) and internal staff
- Assist with coordination of office events, meetings, and team gatherings
- Oversee Healthy Food Market operations including ordering, stocking, and receiving deliveries
What you'll bring:     
- Passion for the Foundation’s mission, nature, environmental stewardship, and people
- A service-first mindset, creating welcoming, positive experiences for employees and visitors
- Strong ownership and accountability: you take initiative, follow through on commitments, and ensure the front office experience runs smoothly and consistently
- Attention to detail and operational excellence: you bring organization, accuracy, and care to your work, ensuring spaces, schedules, and processes reflect the quality of our mission
- Clear, thoughtful communication skills, both verbal and written.
- Strong interpersonal skills and the ability to build trust and rapport quickly
- A proactive, dependable approach with the ability to anticipate needs and take initiative
- Skilled at working both independently and collaboratively to support team success
- Comfort with Microsoft Office tools and Project Management platforms including Outlook, Teams, Word, Excel, SharePoint, OneNote, and Monday.com
What success looks like: 
- Visitors and employees consistently experience a welcoming, organized, and professional environment
- Front office operations run seamlessly with strong attention to detail and responsiveness
- Meetings, spaces, and resources are efficiently coordinated with minimal disruption
- Safety protocols are understood, supported, and consistently followed
- Internal teams feel supported through timely, reliable administrative assistance
Love Where You Work: Your Benefits & Perks   
We offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Highlights include:  
Health & Insurance  
- Medical, Dental, and Vision Coverage – Multiple plan options, including PPO and HDHP.  
- Company-Paid Life Insurance – $15,000 basic coverage, plus voluntary options.  
- Short- & Long-Term Disability – Fully covered by the company.  
- Employee Assistance Program (EAP) – Free, confidential counseling and resources for you and your family.  
- Supplemental Insurance Options – Accident, Critical Illness (includes infertility coverage), and Hospital Indemnity plans available for additional protection.  
Financial Wellness  
- 401(k) Retirement Plan – Immediate eligibility with company match up to 5%; full vesting after 5 years.  
- Flexible Spending Accounts & Health Savings Account – Pre-tax savings for healthcare and dependent care expenses.  
Time Off & Leave  
- Paid Holidays – Eight paid holidays, one floating holiday, and an annual “Unplug Time” during the holidays.  
- Parental Leave – 12 weeks paid for birthing parents; 2 weeks paid for non-birthing parents. Also including for adoptions.   
- Paid Time Off – Vacation, sick leave, volunteer time off  
Learning & Growth  
- Professional Development – Access to LinkedIn Learning and tuition reimbursement.  
- Annual Learning Goal – Encouraged to spend 40+ hours on development.  
Wellness & Perks  
- HealthJoy App – Included with health plan for easy care navigation.  
- Wellness & Recognition – Incentives, recognition gifts awarded for work anniversaries & birthdays  
- Exclusive Discounts & Free Admission – Tree Adventure, Arbor Lodge State Historical Park, golf and more.  
How to apply:
We’re excited you’re considering growing your career with us. After you apply, we aim to follow up within two weeks  
Our hiring process typically includes:  
- Recruiter conversation (phone)   
- Hiring manager interview (in-person/virtual) 
- On-site interview with team members and leadership  
You’ll be kept informed at every step. To begin, submit your application with a resume and responses to the application questions. Every application is reviewed by a real person - we do not use AI to select applicants.  
The Arbor Day Foundation is an equal opportunity employer  
The Arbor Day Foundation is committed to equal employment opportunities. We will not discriminate against Team Members or applicants for employment on any legally recognized basis [“protected class”] including, but not limited to: veteran status, uniform servicemember status, race, color, religion, sex, sexual orientation, marital status, national origin, age, pregnancy, childbirth or related medical conditions, physical or mental disability, genetic information or any other protected class under federal, state, or local law.   
We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm your authorization to work in the U.S. 
If you need reasonable accommodation to complete your application or participate in the interview process, please contact us at 402-474-5655.