Job Description

A well-established CSP based in Malta is looking for a proactive and detail-oriented Front Office Administrator to join their growing team. In this role, you will be the first point of contact for clients and visitors, ensuring the smooth running of the office and providing administrative support across various departments.

This is an office-based role offering a salary of up to €25K.

Please note that only candidates already based in Malta can be considered.

Role & Responsibilities

• Manage reception operations, including welcoming guests, offering refreshments, and directing visitors to meeting rooms

• Provide administrative support to staff, including scheduling and file management

• Oversee office upkeep, ensuring kitchen and stationery supplies are maintained, and liaise with suppliers to place and track orders

• Maintain accurate records of office-related expenses and supply inventories

• Coordinate bookings for conferences, training sessions, and business travel

• Arrange restaurant reservations and catering for directors and staff

• Maintain the company's internal database and liaise with clients and management as required

• Manage meeting room bookings and ensure all rooms, including the boardroom, are well-presented and fully stocked for client and guest use

• Provide clerical support to the Marketing and HR departments as needed

• Serve as the primary point of contact for incoming and outgoing correspondence with suppliers

• Oversee mail processing, including timely dispatch of registered mail, and flag any related issues to relevant staff

• Ensure office equipment, including telephones and audiovisual systems, remains fully operational

• Schedule regular maintenance for office and health & safety equipment

Education, Skills & Experience

• 1+ years of experience in a previous administrative or front office role

• Fluency in English both written and spoken

• Fluency in another European language is a plus

• Proficient in MS 365 applications

• Multi tasker with the ability to follow deadlines

• Excellent communication skills, with the ability to liaise confidently with senior management, clients, and external stakeholders

• Professional appearance and demeanour at all times

• Strong attention to detail, paired with creative and innovative problem-solving skills

About the Role

• Salary of up to €25K + performance bonus

• Office-based in Swatar

• On-the-job training and mentoring from industry professionals

• Longer weekends – on Fridays, the office closes at 2pm!

• Health Insurance

• Free Parking

• Regular team-building events

• Study leave and sponsorships

• Corporate benefits

Kindly, apply with your detailed CV in English.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.