Job Description

Front Office Administrative Assistant

Terms of Employment: Full-time, 12-month Employee

Reports to: VP, Human Resources

Salary: Odyssey Charter School Administrative Assistant Salary Scale

The future is brighter than ever for Odyssey Charter School, and we are in search of highly motivated, equally passionate individuals to join our Team! Odyssey is a full-scale K-12 Charter School currently serving 2,000 students. Our School has a growing dual immersion program, innovative green Initiative, community food program, and high academic outcomes. Odyssey is united in our mission to prepare lifelong learners who are culturally aware, global citizens that utilize critical thinking and problem-solving skills grounded in the classical teachings of Greek education and language. This approach trains students to use the Socratic Method and inquiry approach to learning while leveraging their unique skills and talents in an equitable and democratic manner to create a positive culture where all students can find success.

Position Goals:

Establish a positive, warm and welcoming introduction to the School by embracing and embodying OCS Mission and Values at all times. Assure the smooth and efficient operation of the School office as directed by direct supervisor and School Leadership. Properly and timely enroll the school. Provide positive support to all Odyssey Charter School staff and students.

Principle Duties and Responsibilities:

• Establish a positive, welcoming environment at all times
• Provide professional courtesy to all students, administration, staff, parents, guest and visitors
• Organize and maintain an open and welcoming Front office space for the School
• Maximize efficiencies and effectively handle a variety of tasks for the administration, faculty, students, and parents of the school in a timely manner meeting established deadlines
• Promptly greet visitors, answer telephone calls and emails in a pleasant and efficient manner, and communicate effectively in routine, sensitive, and confidential matters
• Efficiently perform administrative office tasks of a varied nature meeting all established deadlines, that will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal/Dean
• Responsible for prompt sorting and distribution of US mail to campus if assigned to main building where the post office delivers campus mail
• Responsible for timely distribution of daily mail to assigned building
• Coordinate and issue approved School correspondence meeting established deadlines under the guidance of the building level Principal/Dean
• Respond to routine requests for information in a timely manner
• Efficiently maintain confidential student records in accordance with State of Delaware DOE guidelines
• Transfer student records in accordance with State of Delaware guidelines within established deadlines
• Accurately maintain daily student attendance log/records, meeting all established deadlines and escalating issues to Principal/Dean when appropriate
• Clearly communicate to staff and students through the school intercom systems in a manner that always exudes positivity and emulates OCS' mission and vision
• Order and maintain office supplies while keeping accurate and thorough record of each department's supply orders for use by the Business Office in proper payment coding
• Provide instructional materials and supplies
• Efficiently complete work assigned by administration in a timely and accurate matter
• Participate in school activities and serves as a valuable team member
• Effectively process applications for the lottery while meeting all deadlines
• Efficiently manage, process and maintain enrollment for unit count meeting all deadlines, and effectively communicating with Leadership and staff as appropriate
• Timely escalate/communicate potential issues to VP HR or Building Admin as appropriate
• Additional duties as assigned by direct supervisor
• Complete any assigned duty/tasks as directed by VP HR, School Leadership, and Building Admin in an appropriate and timely manner
• As an ambassador of the School, incumbent is expected to maintain confidentiality and discretion at all times

The Ideal Candidate will possess the following: Qualifications:

• High School Diploma
• College courses/degree in Computers, Administration or relevant field preferred
• Experience in an urban, K-12 School setting with diverse population

Minimum Requirements:

• Favorable Criminal Background Check and Child Abuse Registry Check
• Tuberculin Test
• Mandatory Direct Deposit of paycheck
• At least 2 years of experience working in an urban, K-12 school environment required
• An outstanding record of supporting the needs of school staff, teachers, students and their families with a strong commitment to customer service

Knowledge, Skills, and Abilities

• Experience working in an urban school setting
• Proficient office skills including expert use of Microsoft office, intercom system, telephone
• Ability to remain positive in the face of adversity
• Demonstrated ability to multi-task
• Ability to be a team player, follow directions, meet multiple deadlines, handle interruptions and switch focus as needed
• Excellent verbal and written communication skills

How to Apply:

Interested applicants must apply online, www.joindelawareschools.org, and upload a letter of interest, current resume, proof of license/certification, the most recent job evaluation, and three (3) letters of recommendation dated within the last year.

Odyssey Charter School does not discriminate in employment or in educational programs, services or activities based on race, color, national origin, religion, gender, gender identity, sexual orientation, age, military/veteran status, disability, marital status or any other protected category in accordance with state and federal laws.

Issues Applying Online, contact a member of the OCS HR Team: 302/516-8000.