Job Description

We are seeking a Front Office & Admin Assistant to manage reception operations and provide comprehensive administrative support. The ideal candidate will be well-organized, presentable, and confident in managing front desk duties, office coordination, and basic documentation tasks.

What Youll Do

Front Office Management

• Manage the front desk and maintain a professional, welcoming environment.

• Greet and communicate with guests, ensuring a positive experience.

• Answer incoming calls, respond to inquiries, and redirect them as needed.

• Receive letters and packages and ensure proper distribution.

• Prepare, send, and track outgoing mail.

Administrative Support

• Check, sort, and forward emails to relevant departments.

• Monitor, maintain, and reorder office supplies when required.

• Manage and update records, files, and office logs.

• Track office expenses and support administrative documentation.

• Assist with invoice handling and related admin processes.

• Provide general administrative support across teams as needed.

Office Coordination

• Ensure the front office is kept clean, organized, and stocked with necessary supplies.

• Operate office equipment and assist with basic troubleshooting.

• Support day-to-day office operations and assist colleagues when required.

Required Qualifications

• UAE National (mandatory).

• 1 to 3 years of experience as a Front Desk Representative, Receptionist, or in a similar administrative role.

• Bachelors degree or high school diploma.

• Practical experience using office machines (printers, scanners, etc.).

• Strong knowledge of office management and basic bookkeeping.

• Proficiency in MS Office, especially Excel and Word.

• Excellent communication and interpersonal skills.

• Strong time-management and multi-tasking abilities.

• A collaborative, team-oriented attitude.