Job Description

Front Desk Office Administrator

Location: Killarney Gardens, Cape Town

Are you the kind of person who keeps everything running smoothly with a smile? Were looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you're a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For:

• Warmly welcoming and assisting visitors, clients, and staff

• Managing incoming calls and emails professionally

• Scheduling appointments, meetings, and coordinating travel

• Planning and organizing team birthdays and monthly team-building events

• Creating and managing purchase orders daily

• Overseeing filing for debtors, creditors, and audit prep

• Coordinating vehicle servicing, repairs, and insurance profiles

• Supporting BBBEE-related activities and documentation

• Running occasional office errands

• Managing and distributing staff workwear

• Handling deliveries: receiving supplier goods and dispatching customer orders/payments

• Monitoring and maintaining office supplies, including first aid stock

• Communicating internal notices and updates effectively

• Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed:

• A valid drivers license and access to your own vehicle

• Proficiency in Microsoft Office (Word and Excel)

• Basic knowledge of bookkeeping

• Strong organizational, administrative, and communication skills

• A polished, professional appearance and friendly attitude

• Ability to prioritize, multitask, and work well under pressure

Why Join Us?

• A collaborative, energetic team culture

• Opportunities to grow your skills in a corporate environment

• Make a real impact in the day-to-day success of the business