Job Description

Role: Front Desk Executive

Location: Mumbai

About the Role

DNEG is looking for a proactive and professional Front Office Executive to manage reception operations and provide administrative support to ensure a seamless workplace experience for employees, clients, candidates, and visitors. As the first point of contact, you will play a key role in creating a welcoming and organized environment while supporting day-to-day office operations.

Key Responsibilities

• Manage front desk and reception activities, ensuring a professional and welcoming experience for all visitors.
• Greet and assist clients, candidates, vendors, and employees.
• Handle incoming calls, and inquiries, directing them to the appropriate teams.
• Maintain visitor records and ensure compliance with office security protocols.
• Coordinate meeting room bookings and assist with meeting arrangements.
• Manage courier services, incoming/outgoing mail, and deliveries.
• Monitor and maintain office supplies, pantry inventory, and stationery requirements.
• Support HR and Administration teams with interview coordination, onboarding logistics, and employee engagement activities.
• Assist in organizing internal events, meetings, and company initiatives.
• Liaise with vendors and service providers for office-related requirements.
• Ensure reception and common areas are maintained to a high standard at all times.

Required Qualifications & Skills

• Bachelor’s degree in any discipline.
• 2–5 years of experience in Front Office, Reception, Guest Relations, or Administration roles.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service orientation.
• Good organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor with a positive and approachable attitude.
• Ability to work effectively in a fast-paced and collaborative environment.

Preferred

• Experience in a media, entertainment, animation, VFX, gaming, or creative studio environment.
• Exposure to facilities coordination and workplace administration.