Job Description

Admin Assistant 3

Requisition ID
req37583
Working Title
Front Desk Administrative Assistant
Position Grade
08
Position Summary

The University of New
Mexico Student Health and Counseling (SHAC) is seeking applicants for an Administrative Assistant 3 position to work in the Front Desk/Reception
department The Administrative Assistant 3 position consists of the ability to
perform and/or oversee a variety of associated administrative tasks, and
electronic health record workflows that support the clinic.

Duties and Responsibilities:

• Oversees and/or performs a range of diverse administrative activities for the department, serve as central point person within the department in the resolution of a variety of day-to-day schedules.
• Assists in administrative problem solving, program/project planning, development and execution of stated goals and objectives.
• Research information, compiles statistics and gather / computes various data, prepares special and/or one-time reports, summaries or replies to inquiries, selecting relevant data from a variety of sources.
• Completes personal deposit at end of day and takes turn completing SHAC deposit first thing every business day, reconciles any issues and assist with problem resolution.
• Provides and/or oversees support activities for SHAC Front Desk such as answering telephones, assisting and resolving problems and inquiries of visitor, parents, reviews incoming calls to determine escalation to supervisor and/or director(s).
  Schedules appointments and maintains schedules, reschedules patients from schedules when provider is unable to come in.
• Daily verification of insurance eligibility using Health X-net.
• Assist with co-worker training and collaborates on problem resolution.
• Establishes, updates, maintains SHAC Front Desk files and records as required for the position.

Student Health and
Counseling (SHAC) is a comprehensive health service available to all
currently enrolled UNM students. SHAC is located North of Johnson Center and
across from the Student Union Building. It is open Monday through Friday and is
closed on all UNM holidays. Services include medical appointments (scheduled
and same day), pharmacy, women's and men's health, allergy and immunization,
medical specialty clinics, physical therapy, lab and x-ray, travel health
clinic and counseling services, as well as health education, prevention, and
promotion.

Please check out our
website to learn more about working at SHAC: https://shac.unm.edu/

As an employee of UNM, being a Lobo means access
to a robust benefits package, access to resources and perks from discounted event
tickets to tuition remission. We foster a Work + Life balance through our employee
wellness programs, paid parental leave and more.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

The ideal candidate will demonstrate the following experience and skills:

• Advanced and specialized skills and comfort level with basic medical terminology.
• MS Office programs, cash balancing, record-keeping and/or specified information gathering projects.
• Health X-net Insurance verification, scheduling and answering phones, and to work independently with projects, and in a team environment.
• Train and assist new employees as needed, coordinate specified administrative activities and reporting across departments within SHAC.
• Professional interpersonal communication skills in working with a diverse population.
• Excellent customer service skills and professional demeanor.
• Knowledge of HIPAA requirements.
• Ability to ask for clarification or additional information when needed.

Additional Requirements
Campus
Main - Albuquerque, NM
Department
Student Health and Counseling (037A)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $19.00 to $24.00, Depending on Education and Experience
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
8/21/2026
Eligible for Hiring Incentive
No
Eligible for Remote Work
No
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please include resume, cover letter, and three professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.