Job Description

Administrative Assistant

FranU

Baton Rouge, La

The Administrative Assistant performs a variety of administrative functions; Schedules appointments, gives information to callers, and takes minutes; Composes memos, transcribes notes, and researches and creates presentations; Generates reports, handles multiple projects, and prepares and verifies invoices and Expense Reports; may assist with compiling and developing the Annual Budget; This position relies on guidance and some experience and judgment to complete job and works under general supervision. #CB

JOB STANDARDS

1. Mission Alignment
   1. Actively engages the Catholic and Franciscan mission and identity of Franciscan Missionaries of Our Lady University by modeling the Franciscan values, honoring the legacy of the founding congregation, promoting justice for the communities we serve, and integrating the Catholic and Franciscan intellectual traditions in programs, courses and services
2. Project Assistance
   1. Assists in organizing and participates in special projects and events (i.e., ceremonies, school assemblies, faculty/department workshops) to ensure mission alignment and successful outcomes
3. Document and Data Management
   1. Manages documents and data files systemically, ensuring accuracy, confidentiality, and compliance with organizational standards
4. Building/Office Functions
   1. Answers phone professionally, receives shipments, places work orders for building issues, answers door, unlocks buildings
5. File Management
   1. Coordinates and organizes meetings as needed, prepares agendas, notifies members, attends meetings, and records minutes
6. Document Composition
   1. Composes memos and other documents with clarity and professionalism, adhering to the organization’s standard for communication
7. Calendar Management
   1. Accurately schedules appointments, ensuring all relevant parties are informed and schedules are updated promptly
   2. Collaborates with faculty and administrators to reserve meeting/class/space
8. Administrative Support
   1. Provides administrative support to the Program Director/Faculty/Department
9. Professional Development
   1. Continuously seeks opportunities for professional growth and development, staying informed about industry
10. Other Duties as Assigned
    1. Perform other duties, as assigned or requested

EXPERIENCE

• Four (4) years in a professional office setting

EDUCATION

• High School Diploma or equivalent

TRAINING

• Proficient in Microsoft Office applications

SPECIAL SKILLS

• Excellent customer service, communication and organizational skills