About Us:
We’re an early-stage startup, wearing multiple hats, and need someone who thrives in ambiguity while helping bring structure to fast-moving ideas.
We’re looking for a highly resourceful Founder’s Operational Assistant to work directly alongside the founder and help build the operational backbone of the company. This is not a traditional assistant role - you’ll act as a strategic operator across legal compliance, hiring, HR, partnerships, research, and day-to-day execution.
This role is ideal for someone who enjoys solving complex problems, loves startups, understands legal/compliance frameworks, and knows how to leverage AI tools to work smarter and faster.
What You’ll Do:
1. Legal & Compliance Operations -
* Support the founder with legal and operational compliance requirements, particularly within Swedish startup regulations and frameworks
* Research and manage compliance related to: Employees, Freelancers/contractors, International workers, Employment classifications
* Ensure contracts, documentation, and internal processes remain compliant
* Stay updated on startup legal requirements and operational risks
2. Research & Strategic Execution -
* Conduct research on: Payroll systems and providers, HR platforms, Legal frameworks, International hiring solutions, Operational tools and software
* Summarize findings into clear recommendations for leadership
* Identify operational inefficiencies and propose scalable solutions
3. Founder Support & Communication Management
* Manage inbox communications and prioritize important emails
* Draft professional emails, follow-ups, and external communications
* Organize meetings, follow-ups, and internal action items
* Ensure the founder stays focused on high-value priorities
4. Outreach & Partnership Development -
* Conduct outreach to psychologists, experts, and potential collaborators
* Help coordinate partnership conversations and follow-ups
* Support growth initiatives through proactive networking and communication
5. HR, Talent & Hiring Operations
* Support recruitment and hiring efforts
* Coordinate interviews and candidate communications
* Help build hiring systems and talent pipelines
* Research compensation structures and payroll solutions
* Assist in creating scalable people operations systems
6. General Startup Operations -
* Help create processes where none exist
* Manage cross-functional operational tasks
* Support execution across multiple departments
* Act as a trusted right-hand partner to the founder
Requirements
- Experience in use of AI tools / AI optimisation
- Experience in Legal / Legal research
- Experience in start ups
Benefits
Company Equity
“Providing evidence-based insights for individuals as well as organisations across both private and public sectors, Mind Friend stands out as a unique platform that unites licensed psychologists and psychiatrists. With expertise across multiple disciplines, our professionals offer trusted advisory support and guidance, making Mind Friend a one-of-a-kind hub for psychological services.”
We work in collaboration with initiatives such as The Cognitive Exchange to bring psychology to the forefront of policy making and business decision making. We serve as a pool of psychologists and a resource where decision makers can draw on rigorous psychological research and verified professional expertise.
Our core values are integrity, collaboration, innovation, accessibility, compassion, community, growth and education. Key offerings include a directory of registered experts, educational content and media, research and policy development work, public education resources, and events for sharing mental health knowledge and shaping frameworks that inform practice and policy.
The global demand for mental health solutions, corporate wellbeing programs, and research driven decision making is rapidly growing which is why Mind Friend was born. Our scalable model includes expert directories, subscription based access to educational content, corporate partnerships, and professional tools.
Our vision is to advocate for psychology to be present in every aspect of society, from deeper teaching in schools to integration within public and private sectors, and into workplace departments where it can directly shape culture, wellbeing and performance. Psychology is at the root of everything we do, as it influences how people think, feel, behave and make decisions. Our mission is to create a centralised hub where licensed and verified psychologists can connect with individuals, organisations and policy makers, ensuring that decisions are informed by evidence based research.
