Clark County WA

Forms & Records Analyst 3

Clark County WA  •  $52k - $69k/yr  •  Union Gap, WA (Remote)  •  15 hours ago
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Job Description

Posting number: RMD_FRA3_#1206_2026

Department: Washington State Patrol

Division: Risk Management Division

Job classification: FORMS & RECORDS ANALYST 3

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Legal, Law Enforcement, Miscellaneous, Customer Service, Records Management, Public Records, Office and Administrative Support, Program Management

If you answer YES to any of these questions this is the perfect opportunity for you!
If you answer YES to any of these questions this is the perfect opportunity for you!
  • Are you a self-starter with unmatched attention to detail?
  • Do you thrive in a team environment?
  • Are you interested in a position with career growth opportunities ?

About the Agency & Division:
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Risk Management Division (RMD) is comprised of the Audit, Public Disclosure, and Strategic Planning and Accountability sections. In addition to handling tort responsibilities for the agency, the division also oversees the agency's internal audit program and services as the external audit liaison, manages all areas of public records and disclosure issues, ensures agency compliance to state mandates and CALEA standards, and provides Lean program implementation and assistance agency-wide.

Examples of duties

This position exists to fulfill important legal obligations, including those arising under the Public Records Act (PRA) and court rule. The position enhances transparency and public trust in the agency by efficiently, accurately, and timely processing public disclosure requests for agency documents, according to applicable laws. This position must have a thorough understanding of agency personnel, records, and systems in order to comprehensively identify potentially responsive records, gather them from agency personnel and systems, apply appropriate redactions, assert applicable exemptions to disclosure, and document their work comprehensively using prescribed methods and tools. It works closely with members of the public, the agency and the legal community.

Our new teammate will be able to:

  • Fulfill obligations related to public disclosure requests.
  • Maintain current knowledge of public records obligations.
  • Timely respond to requests for public records, including seeking clarification when appropriate.
  • Document steps taken to conduct a thorough search for potentially responsive records.
  • Gather responsive records including through the consistent use of control sheets completed by all agency staff who may have responsive records.
  • Apply redactions and withhold from disclosure all information that is legally exempt from disclosure.
  • Prepare an accurate redaction/withholding log, citing applicable exemptions.
  • Testify and/or sign declarations about the records furnished/redacted/withhold, and all steps taken to fulfill each public records requests.
  • Furnish records responsive to subpoenas and other legal processes.
  • Maintain current knowledge of processes related to processing records for legal processes.
  • Contact prosecutors and others timely when processing subpoenas.
  • Gather and supply all records responsive to legal processes in a timely manner and testify/sign declarations about the thoroughness of the search for all records.
  • Before release of any confidential or sensitive information, collaborate with internal staff and supervisor(s) to safeguard such confidential/sensitive information as directed.
  • Serve as a subject matter expert for record retention, production and destruction obligations.

Qualifications

Required Qualifications:

  • High School diploma or GED equivalent
  • A minimum of 2 years clerical experience
  • Ability to lift up to 40 pounds (archive boxes)

The full position description is available upon request.

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you’re not sure if your experience or held credentials align perfectly with every qualification in the job description, we encourage you to apply anyway and contact the HR Consultant below to discuss your situation specifically. You may just be the needed candidate for this or other roles.

Equity Competencies

  • The ability to take action to learn and grow.
  • The ability to take action to meet the needs of others.


Why work for the Washington State Patrol?

  • A healthy life/work balance by offering flexible schedules and telework options for most positions
  • An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns
  • Continuous growth and development opportunities
  • Opportunities to serve your community and make an impact through meaningful work
  • Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
  • Qualification for the Public Loan Forgiveness Program

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.

Supplemental information

NOTE: This is not a full-time telework position Candidates must be able and willing to work in the office and commute to Union Gap.A hybrid work schedule may be available after training and/or probationary period has been successfully completed.

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Please click hereto determine your eligibility.

For more information regarding how to apply for this position , pleaseclick here.


Questions?
Please contact Aleesha Brown at (360) 704-2312 or via email at aleesha.brown@wsp.wa.gov

Clark County WA

About Clark County WA

With its great natural beauty, Clark County, Washington, always has attracted people and settlements. Framed by the scenic Cascade Range to the east and the majestic Columbia River to the south and west, the area is a picturesque place to work, play and live.

Named for Captain William Clark of Lewis and Clark Expedition frame, our county is one of the fastest growing regions in Washington state and the Portland, Oregon metropolitan area. Today, more than 440,000 people call Clark County home.

Clark County government is one of the county's largest employers, providing a wide range of challenging positions for about 1,570 people. You can learn about current job openings, the application process, job descriptions, pay schedule and employee benefits on the Clark County Human Resources website at https://www.clark.wa.gov/human-resources.

The mission of Clark County government is to enhance the quality of life in our diverse community by providing services with integrity, openness and accountability.

Industry
Government & Public Safety
Company Size
501-1,000 employees
Headquarters
Vancouver, WA
Year Founded
1844
Website
wa.gov
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