Job Description

About Pelican Bay Foundation

Pelican Bay Foundation is a master homeowners association and premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, it spans more than three square miles and is bordered by pristine white-sand beaches. Our community offers one of the most diverse slates of amenities and activities in the region.

The Foundation manages all amenities and common areas, including two beach facilities with private restaurants, three racquet facilities, two boardwalks, a fitness and wellness center, a community center, and approximately 90 acres of land. A critical part of this responsibility includes ensuring compliance with all governing documents, state statutes, and regulatory requirements.

About the Position

The Food & Beverage Operations Coordinator plays a vital role in supporting the Food & Beverage department through oversight of administrative processes, inventory systems, compliance tracking, and payroll coordination.

Reporting to the Director of Food & Beverage, this position works closely with F&B leadership and restaurant teams to ensure accurate reporting, operational efficiency, and regulatory compliance. This role is instrumental in maintaining organization, strengthening financial controls, and enhancing overall departmental performance.

What You’ll Do

Operations & Administrative Support

• Provide administrative and operational support to F&B leadership and restaurant teams
• Maintain organization of administrative offices, storage areas, and uniform inventory
• Track and manage employee uniform distribution
• Support cross-department communication and coordination

Training & Compliance

• Coordinate training programs (ServSafe, TIPS, LMS, Northstar, 7Shifts)
• Maintain accurate records of certifications and training completion
• Ensure compliance with food safety standards, health regulations, and liquor licensing requirements

Inventory & Systems Management

• Oversee inventory processes including ordering, receiving, and tracking
• Lead inventory counts and ensures accurate system entry (Yellow Dog)
• Maintain POS (Northstar) and inventory systems; assist with troubleshooting
• Monitor stock levels to minimize waste and maintain operational readiness

Financial & Reporting Support

• Assist with budget preparation and cost control initiatives
• Support menu costing and pricing in collaboration with Executive Chefs
• Generating reports on sales, inventory, and operational performance
• Assist Accounting with accounts payable/receivable, payroll, and monthly reconciliations

Payroll Administration

• Manage payroll processes including hours worked, gratuities, and reporting
• Ensure accurate and timely payroll submissions

Member Experience & Marketing Support

• Assist in resolving member service issues related to Food & Beverage
• Support promotional initiatives and menu updates
• Partner with Communications on menus, collateral, and photoshoots

Requirements

Skills & Experience

• Previous experience in food & beverage, hospitality, or administrative operations preferred
• Working knowledge of inventory management and cost of goods (COGS/COS)
• Experience with POS and inventory systems (Micros, Yellow Dog, or similar)
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills

Certifications (Preferred)

• ServSafe Manager Certification (FL DBPR approved)
• TIPS or equivalent responsible vendor certification

Additional Requirements

• Valid driver’s license
• Ability to lift up to 50 lbs and perform physical tasks
• Flexibility to work nights, weekends, and holidays as needed

Work Environment & Physical Requirements

• Combination of office-based responsibilities and on-site operational support within F&B outlets
• Frequent use of computers, POS systems, and inventory software
• Regular standing, walking, bending, and lifting as required

Compensation & Benefits

We offer a competitive total compensation and benefits package and pride ourselves in providing a fun, evolving, culture-centric work environment.

All eligible full-time year-round team members are offered the following benefits:

• Generous Paid Time Off (PTO) & Paid Holidays
• Medical, Dental, and Vision coverage beginning the first of the month after 30 days of employment
• 401(k) with excellent Safe Harbor employer match
• Free Team Member Meals
• Company-paid Group Life, Disability, and AD&D insurance
• Company-paid Employee Assistance Program

Every team member at Pelican Bay Foundation lives by our Core Values:

• Welcoming: Create and embrace a sense of community and belonging for all.
• Collaborative: Leverage our collective genius through communication, teamwork, and continuous improvement.
• Positive: Remain open to new ideas and use creative problem-solving to deliver exceptional member satisfaction.
• Respectful: Always do the right thing, even when difficult, and treat others with fairness, consistency, and respect.

Pelican Bay Foundation is an Equal Opportunity Employer and Drug-Free Workplace.