Job Description

Job Location: Grand Pacific Hotel Services LP - Carlsbad, CA 92008
Position Type: Full Time
Salary Range: $25.00 - $28.00 Hourly

Job Shift: VariedPOSITION PURPOSE
The main focus of this role is to provide administrative support to Director of Food & Beverage, All Chefs, All HOH and FOH managers/supervisors, and all Food & Beverage HOH/FOH Outlets team.
ESSENTIAL FUNCTIONS
- Assist Director with various day-to-day operational needs
- Maintain the filing systems and ensure internal documents are forwarded to appropriate personnel (e.g. employment information, performance evaluations, Payroll updates, etc.)
- Performs administrative duties such as composing correspondence, ordering supplies, photocopy and collate documents for distribution, mailing and filing, directing phone inquiries to the appropriate personnel, setting appointments and managing the departmental calendars.
- Organization and filing of menus, recipe sheets and station production sheets to be current and correct.
- Organization of Banquet Event Orders to be posted and updated for all F&B teams.
- Processing of banquet checks.
- Track daily payroll and provide essential reports to the Leadership team.
- Monitoring and auditing of time and attendance of F&B Associates: as well as third party labor, including meal and rest period compliance.
- Assist and coordinate with leadership teams to distribution and update schedules for F&B Department.
- Assists with coordinating and attends regular F&B meetings and records of minutes and actions for distribution. Attend all resume weekly meetings.
- Assists other areas of the F&B Department, including inventory/purchasing/distribution, payroll, AP invoice approval and communicating menu changes.
- Ability to assist in the daily operation of maintaining various systems, including but not limited to updating POS system with changes of menu items, price changes, special employee training and loading menus into system.
- Assist department leaders in completing other projects and administrative duties as required.
- Assist with site visits: Ensure BOH alleys at both locations remain clean, organized, and presentable
- Assist with hiring efforts: resume screening and scheduling interviews
- Point of contact for all contract labor vendors and new vendors: set up & approval process
- Collect and distribute all of payroll checks to team members.
- Leading brand initiatives, including the Marriott Global Food Safety Standards compliance
Other:
Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.  In addition, attendance at all scheduled training sessions and meetings is required.
Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel’s facilities.  Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:
•             Professionally represent the resort in community and industry organizations and events.
•             Participate as team player with all departments.
•             Assist with reports and/or competition data collection.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
- Effective and efficient verbal, written and electronic communication.
- Ability to collaborate with a wide array of individuals cohesively and remain professional, calm, and courteous at all times.
- Strong Microsoft Office experience with Excel, Word, Outlook, PowerPoint.
- Professional demeanor and able to relate easily to a wide range of stakeholders.
- Strong organizational, project management, multi-tasking, and time-management skills; ability balance multiple projects seamlessly while adhering to stringent deadlines.
- Highly responsible and able to handle confidential information with the utmost discretion
- High attention to detail and accuracy.
- Resourceful and proactive.
- Flexible with scheduling - including evenings and weekends as required.
- Working knowledge of Micros and ISAC preferred.
Physical Demands
- Most work tasks are performed indoors.  Temperature is moderate and controlled by hotel environmental systems; however, must be able to work in extreme temperatures like freezers (-10°F) and kitchens (+110°F), possibly for one hour or more.
- Must be able to stand and exert well-paced mobility for up to 4 hours in length.
- Must be able to sit at a desk for up to 8 hours per day.  Walking and standing are required some of the working day.  This may include traveling to and from meetings.  Length of time of these tasks may vary from day to day and task to task.
- Must be able to exert well-paced ability to reach other departments of the resort on a timely basis.
- Must be able to lift up to 15 lbs.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

QualificationsQUALIFICATION STANDARDS
Education
- High school or equivalent education required.
Experience
- Minimum 1 year Administrative/coordinator/sales experience is preferred.
- Food & Beverage and/or hospitality experience strongly preferred.
Licenses or Certificates
- Must have valid food handler’s card.
Grooming
All employees must maintain a neat, clean and well-groomed appearance per The Westin/Solea Carlsbad Resort & Spa’s standards.
Attendance:
Regular attendance in conformance with the standards, which may be established by The Westin/Solea Carlsbad Resort & Spa from time to time, is essential to the successful performance of this position.  Employees with irregular attendance /tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with The Westin/Solea Carlsbad Resort & Spa rules and regulations will be subject to disciplinary action, up to and including termination of employment.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.
Ownership:
This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P., the owner and the employer of all associates working at Westin/Solea Carlsbad Resort & Spa.  Marriott International is not the owner or operator of Westin/Solea Carlsbad Resort & Spa.  Marriott International is not the direct or indirect employer or joint employer of any associates working at Westin/Solea Carlsbad Resort & Spa. Marriott International does not control, govern or regulate any aspect of recruitment or employment at Westin/Solea Carlsbad Resort & Spa.  Marriott International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Marriott International be liable for the data collection, use and privacy practices of the Westin/Solea Carlsbad Resort & Spa’s owner or operator.