Job Description

We are looking for a Fleet Administrator (m/f/d)

Ref.-Nr.: JR1013269

About the Role

As a Fleet Administrator, you support the operational and administrative management of the vehicle fleet of the CWS Divisions Germany, consisting of approximately 2,000 vehicles. You ensure accurate processing of vehicle-related invoices, maintain fleet data in relevant systems, and coordinate with suppliers and internal stakeholders.

This role offers hands-on experience in fleet operations, financial processes, and cross-functional collaboration within an international environment.

Your Responsibilities

• Controlling and processing all vehicle-related invoices – reviewing and coding invoices

• Handling invoice complaints with suppliers and workshops – verbal and written communication

• Creating uploads for collective invoices using Excel

• Entering data into fleet software (e.g., accidents, incidents, etc.)

• Managing the fleet inventory of the CWS Divisions Germany with approx. 2,000 vehicles

• Processing and monitoring new vehicles order up to handover and final decommissioning

• Daily mail processing

• Supporting the fleet team in day-to-day operations

• Supporting the central fleet account

• Performing various fleet-related tasks

Your Profile

• Fluent in German for daily business operations and communication with management and the team

• Structured and detail-oriented work style

• Proficiency in MS Office, especially Excel

• Experience in fleet management or administrative processes is a plus

• Strong team player with excellent communication skills

Additional Information

Onboarding will take place on-site in Dreieich, Germany for 4–6 weeks

About our company

CWS Global Business Services began its journey in May 2019 in the heart of Transylvania, Sibiu, with just one employee. Today, we are a thriving team of over 130 colleagues.

Originally focused on accounting projects from BeNeLux and Germany, we have since grown into seven specialized teams: Accounting, Reporting Factory, Data Governance, Data Cleansing, Business Intelligence, IT and other support functions.

As a Shared Service Center, our mission is to become a center of excellent, a goal made possible by the dedication and commitment of our employees. While we continue to grow, we remain committed to preserving our strong sense of community and teamwork, ensuring that the CWS family spirit remains at the heart of everything we do.