Job Description

At Sureserve Energy Services UK, excellence is not just an expectation; it's our standard. We are at the forefront of providing stellar asset and energy services across the UK. Our mission is simple yet powerful: to elevate the quality of life in the communities we serve by innovating and improving the spaces where people reside, work, and gather.

We have opportunities in Bathgate and Weston-super-Mare for experienced Fleet & Plant Compliance Coordinators.

Key Responsibilities

Provide effective and efficient support for the Fleet & Plant Compliance Manager in coordinating fleet & Plant operations across the business, ensuring efficient maintenance scheduling, documentation, and communication to maintain compliance and operational effectiveness. You will also be tasked with maintaining databases, running and compiling reports, booking in services and repairs, vehicle allocations and driving license checks.

Operations & Maintenance

• Coordinate the day-to-day operation of the SES UK fleet & Plant operations.

• Coordinate vehicle & Plant servicing, inspections, and maintenance schedules ensuring legal, and company compliance, including replacement vehicles as appropriate.

• In conjunction with the Fleet & Plant Compliance Manager assist with co-ordinating the roll out of new fleet.

• Off hiring of vehicles for leavers, including arranging cleaning / valets.

• Act as liaison between drivers, suppliers, and internal departments.

Compliance & Documentation

• Support compliance checks and internal audits.

• Maintain accurate records of fleet activities including MOTs, insurance, and driver documentation.

• Input all new vehicles to the company MID and remove when vehicles are off hired.

• Record and review company vehicle drivers’ licenses, including MOT & Insurance certificates for grey fleet drivers.

• Compile and submit reports on fleet & plant usage, maintenance, and compliance.

Administrative & Financial Coordination

• Coordinate recharges for fines and tickets in conjunction with Finance.

• Coordinate insurance claims including liaising with managers and the insurance company as appropriate.

• Coordinate fuel card database and order or cancel fuel cards as appropriate.

• Manage vehicle incidents and complaints, investigating and dealing with them promptly.

• Manage toll / tunnel accounts.

• Any other duties commensurate with position.

Systems & Onboarding

• Onboarding of new starters including: allocating an appropriate vehicle, arranging for trackers and livery, updating fleet management system, and undertaking driving license checks.

• Maintain the fleet management database & telematic software, ensuring all records are kept up to date.

Required Skills & Qualifications

• Experience in Fleet and or Plant coordination or logistics support.

• Strong organisational and time management skills.

• Be accurate, diligent, self-motivated with a keen attention to detail.

• Good working knowledge of fleet management systems.

• Effective communication and interpersonal skills.

• Attention to detail and ability to manage multiple tasks.

• Valid driver’s license preferred.

• Be a proficient user of IT and Microsoft systems including Word and Excel.

Our package:

• £30,000 base

• Company van and fuel card

• Overtime earnings available

• 29 days annual leave (includes statutory bank holidays and Christmas & New Year closure).

• Healthcare cash plan, cycle to work scheme, and electric vehicle leasing options

• Inclusive, diverse workplace culture with a Gender & Equality Working Group

• Sureserve Academy for career progression and learning

Diversity and Inclusion at Sureserve Energy Services UK

Sureserve is proud to be an equal opportunity employer, deeply committed to creating a diverse and inclusive environment. We encourage applications from all backgrounds and do not discriminate on the basis of race, ethnicity, religion, gender, gender identity or expression, sexual orientation, age, disability, or veteran status.

If you require adjustments during the recruitment process to enable you to perform at your best, please contact SESUKHR @sureserve.co.uk

Application and Next Steps

All successful candidates will be subject to our employment eligibility, right to work, and criminal reference checks before starting work with us.