Job Description

Job Purpose

Manage and oversee all tasks and responsibilities related to the transportation department, ensuring high-quality standards, cost efficiency, and compliance with company policies and UAE regulations.

Key Roles & Responsibilities

1. Vehicle Monitoring & Utilization

• Monitor and arrange company vehicles to ensure efficient and effective utilization with controlled costs.
• Conduct inspections to ensure vehicles are properly maintained, sanitized, and sent for timely inspection, repairs, and maintenance.
• Prevent misuse of vehicles through close monitoring.
• Must have experience handling a fleet size of 700+ vehicles.

1. Budgeting & Procurement

• Prepare budgets for new vehicle requirements and obtain necessary approvals before deployment.
• Assist in the purchase of new vehicles based on operational needs.

1. Transportation Services

• Coordinate transportation of personnel, documents, cash, or cheques within the UAE in a timely manner.
• Liaise with drivers and the Admin Manager for vehicle registrations/renewals (Mulkiya) and insurance for all company vehicles.

1. Compliance & Issue Management

• Monitor and report driver-related issues such as accidents, safety concerns, or licensing problems.
• Ensure driver compliance with UAE laws and regulations through training and awareness programs.

1. Cost Control & Record Keeping

• Maintain accurate records of all vehicles, including deployment and usage details.
• Monitor and control fuel, Salik, and miscellaneous costs.
• Maintain profit & loss data of vehicles assigned to projects or individuals.

1. Maintenance & Service

• Ensure timely servicing and maintenance of vehicles to prevent operational delays.
• Coordinate with third-party contractors/suppliers for vehicle-related requirements, ensuring timely payments and invoice processing.

1. Reporting & Documentation

• Prepare and submit reports, including cost and performance analysis, vehicle mileage, fuel consumption, and quarterly/annual reviews.
• Keep transport department policies and SOPs updated.

1. Additional Support

• Assist colleagues and carry out any other relevant tasks assigned by management.

9.Rent-a-Car Experience

• Proven experience in the rent-a-car industry, covering fleet management, customer service, and operational processes.
• Experience with vehicle leasing agreements, client coordination, and timely vehicle turnover.
• Ability to implement cost-control measures specific to rental operations.
• Familiarity with UAE market trends and rent-a-car compliance requirements.
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Skills & Qualifications:

• Strong organizational and coordination skills.
• Knowledge of UAE transportation laws and regulations.
• Ability to manage budgets and control operational costs.
• Proficiency in maintaining records and preparing reports.
• Good communication and team management abilities.