Job Description

Key Responsibilities

Fleet Operations & Oversight

• Manage daily operations of a fleet exceeding 300 vehicles across multiple locations

• Ensure optimal vehicle utilization, availability, and lifecycle management

• Develop and implement fleet policies, procedures, and best practices

• Coordinate vehicle assignments, replacements, and decommissioning

Maintenance & Asset Management

• Oversee preventative maintenance programs to minimize downtime

• Track and manage repairs, inspections, and service schedules

• Maintain accurate records of all fleet assets, including registration, warranties, and service history

• Manage vendor relationships with maintenance providers and dealerships

Telematics & Technology

• Utilize fleet management systems and telematics platforms (e.g., Samsara preferred) to monitor:

  • Vehicle performance

  • Driver behavior

  • GPS tracking and routing

  • Fuel usage and efficiency

• Analyze data to identify trends and implement operational improvements

Compliance & Risk Management

• Ensure compliance with all federal, state, and local regulations (DOT, OSHA, FMCSA, etc.)

• Manage vehicle registration, licensing, and insurance requirements

• Oversee driver safety programs, including training and incident investigations

• Monitor and reduce accidents, violations, and liability exposure

Fuel & Cost Management

• Track and control fuel consumption and expenses

• Implement fuel efficiency initiatives and fraud prevention measures

• Develop and manage fleet budgets, including capital expenditures and operating costs

• Identify cost-saving opportunities through data analysis and vendor negotiations

Vendor & Fleet Management Partnerships

• Collaborate with external fleet management companies and service providers

• Evaluate and manage contracts, SLAs, and performance metrics

• Ensure alignment between internal operations and third-party partners

Procurement & Lifecycle Management

• Oversee vehicle acquisition, specification, and upfitting

• Develop replacement strategies based on lifecycle cost analysis

• Manage vehicle disposal, resale, or auction processes

Driver Management & Support

• Partner with HR and operations teams on driver onboarding and training

• Enforce driver policies, including safety, maintenance reporting, and compliance

• Address driver concerns related to vehicles and equipment

Reporting & Analytics

• Generate regular reports on fleet performance, costs, safety, and utilization

• Use data-driven insights to guide strategic decisions

• Present findings and recommendations to leadership

Required Qualifications

• Bachelor’s degree in Business, Logistics, Supply Chain, or related field (or equivalent experience)

• Proven experience managing a fleet of 300+ vehicles

• Experience working with fleet management companies or outsourced fleet services

• Strong experience with telematics and fleet software ( Samsara preferred)

• In-depth knowledge of DOT, FMCSA, and vehicle compliance regulations

• Strong analytical, organizational, and problem-solving skills

• Proficiency in Microsoft Excel and fleet management systems

Preferred Qualifications

• Certifications such as CAFM (Certified Automotive Fleet Manager) or similar

• Experience in construction, HVAC, or service-based industries

• Familiarity with fuel card systems and maintenance tracking software

Core Competencies

• Leadership and team coordination

• Data-driven decision-making

• Vendor negotiation and management

• Safety and risk mitigation

• Budgeting and financial oversight

• Process improvement and operational efficiency

Work Environment

• Combination of office and field-based work

• Regular interaction with drivers, vendors, and operational leadership

• May require travel to various company locations