Job Description

Job Purpose

Manage and oversee all tasks and responsibilities related to the transportation department, ensuring high-quality standards, cost efficiency, and compliance with company policies and UAE regulations.

Key Roles & Responsibilities

1. Vehicle Monitoring & Utilization

• Monitor and arrange company vehicles to ensure efficient and effective utilization with controlled costs.

• Conduct inspections to ensure vehicles are properly maintained, sanitized, and sent for timely inspection, repairs, and maintenance.

• Prevent misuse of vehicles through close monitoring.

2. Budgeting & Procurement

• Prepare budgets for new vehicle requirements and obtain necessary approvals before deployment.

• Assist in the purchase of new vehicles based on operational needs.

3. Transportation Services

• Coordinate transportation of personnel, documents, cash, or cheques within the UAE in a timely manner.

• Liaise with drivers and the Admin Manager for vehicle registrations/renewals (Mulkiya) and insurance for all company vehicles.

4. Compliance & Issue Management

• Monitor and report driver-related issues such as accidents, safety concerns, or licensing problems.

• Ensure driver compliance with UAE laws and regulations through training and awareness programs.

5. Cost Control & Record Keeping

• Maintain accurate records of all vehicles, including deployment and usage details.

• Monitor and control fuel, Salik, and miscellaneous costs.

• Maintain profit & loss data of vehicles assigned to projects or individuals.

6. Maintenance & Service

• Ensure timely servicing and maintenance of vehicles to prevent operational delays.

• Coordinate with third-party contractors/suppliers for vehicle-related requirements, ensuring timely payments and invoice processing.

7. Reporting & Documentation

• Prepare and submit reports, including cost and performance analysis, vehicle mileage, fuel consumption, and quarterly/annual reviews.

• Keep transport department policies and SOPs updated.

8. Additional Support

• Assist colleagues and carry out any other relevant tasks assigned by management.

9.Rent-a-Car Experience

• Proven experience in the rent-a-car industry, covering fleet management, customer service, and operational processes.

• Experience with vehicle leasing agreements, client coordination, and timely vehicle turnover.

• Ability to implement cost-control measures specific to rental operations.

• Familiarity with UAE market trends and rent-a-car compliance requirements.

  

Skills & Qualifications:

• Strong organizational and coordination skills.

• Knowledge of UAE transportation laws and regulations.

• Ability to manage budgets and control operational costs.

• Proficiency in maintaining records and preparing reports.

• Good communication and team management abilities.