Job Description

Please note that this vacancy is only open to eligible staff members who have been individually notified of their eligibility to apply for positions advertised in the Accelerated Posting Compendium.

June 12, 2026

H (no hardship)

Family

PR3

Professional

Reason

Regular > Regular Assignment

2026-07-01

Fleet Fuel and Maintenance Officer

Organizational Setting and Work Relationships

The Fleet, Fuel and Maintenance Officer contributes to activities related to fleet, fuel, and vehicle maintenance in the Area of Responsibility (AoR), ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency, and professionalism in respective facets of fleet management.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Provide technical support and guidance to UNHCR operations on fleet, fuel, and vehicle maintenance management.
• Contribute to the development, update, and dissemination of global standards, tools, and procedures related to fleet management, preventive and curative maintenance, and fuel management, leveraging overall efficiency across the organisation.
• Actively form the capacity across operations, ensuring that staff assigned to fleet management in operations are well versed in implementing and complying with defined standards.
• Analyse fleet performance data to identify trends, inefficiencies, and opportunities for cost savings and operational improvements.
• Support the development and implementation of fleet replacement plans within the AoR, considering operational needs and sustainability objectives.
• Support the implementation of fleet strategies to establish an optimal, safe and reliable fleet of vehicles addressing global needs for passenger and cargo road transportation.
• Support the implementation and continuous improvement of preventive maintenance and repair processes for UNHCR vehicles.
• Assess technical capacity, maintain relevant records and analyse performance and expenditure related to servicing and repairs of light, heavy, and armoured vehicles owned by UNHCR across both commercial and non-commercial maintenance facilities.
• Support the development of relevant contacts and build constructive relations with UN agencies, Aid and Development entities, and commercial entities to foster cooperation within the AoR.
• Collaborate with the HQ Procurement Services, addressing the Assets and Fleet Management Section (AFMS) needs.
• Analyse vendor performance focusing on product and delivery.
• Analyse global maintenance and repair data, identify anomalies, and provide actionable recommendations to enhance control over fleet management in operations.
• Contribute to the design and roll out fuel monitoring frameworks, including fuel consumption benchmarks, tracking tools, and reporting templates for use across field operations.
• Analyse global fuel consumption data, identify anomalies, and provide actionable recommendations to enhance control over fuel management in the organisation.
• Support country operations with technical advice on fuel supply arrangements, bulk storage systems, and prefeed modalities.
• Contribute to the design and delivery of training programmes, workshops, and e-learning content on fuel management, vehicle maintenance, and fleet management best practices for UNHCR staff and implementing partners.
• Compile and analyse statistical information, identify trends, develop key performance indicators within the AoR. Support monitoring the quality and accuracy of related data in relevant business systems.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P3 - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education

Automotive Engineering; Logistics; Supply chain; Fleet management; or other relevant field.

Certificates and/or Licenses

Project Management Certification (PRINCE 2, PMP)

Automotive or Heavy Equipment Technician Certification

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Experience in progressively responsible functions in Fleet Management. Sound understanding and experience of international public procurement in challenging environments. Solid understanding of vehicle mechanics. Ability to work in geographically diverse teams. High degree of integrity. Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines. Ability to lead large teams and interact with focal points from operations, as well as suppliers of vehicles, accessories and after-sales services.

Desirable

Budget management experience. Knowledge of fleet, vehicle tracking, and fuel management systems, as well as any other vehicle management software, is considered an asset.

Functional Skills

PM-Project Management

SC-Supply Planning

SC-Fleet Management

SC- Fuel Management

DV-Vehicle Management

CO-Cross-cultural communication

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Judgement and Decision Making

Managing Performance

Managing Resources

Cross-Functional Competencies

Analytical Thinking

Technological Awareness

Stakeholder Management

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Essential Attributes:
• Extensive professional experience in large-scale fleet management operations within international organisations, comprising field and HQ roles and overseeing diverse fleets of light vehicles, trucks, buses, and civilian armoured vehicles across multiple operational environments.
• Proven experience managing global fleet portfolios across numerous countries and responsibility for multi-million-dollar operational budgets.
• Strong expertise in data-driven fleet lifecycle management, including vehicle acquisition, leasing, maintenance and repair strategies, fuel management and fleet optimisation.
• Experience in procurement, including preparation SOWs for RFQ, ITB, RFP, and technical evaluation of submissions.
• Advanced knowledge of bulk fuel management, including fuel supply chain oversight, bulk fuel storage and stock management systems, fuel quality control, movements monitoring, and implementation of fuel management solutions supporting large operational fleets.
• Experience managing global framework agreements with vehicle manufacturers and technical service providers, covering vehicle sourcing, vehicle upfitting, and fleet management solutions supporting performance monitoring.

Desirable Attributes
• Familiarity with vehicle preparation centres and global vehicle logistics.
• Strong technical knowledge of vehicle mechanics and workshop management to effectively oversee fleet maintenance programmes, workshop operations, and standardised repair practices across diverse fleet types.
• Experience managing supply chains for civilian armoured vehicles, from manufacturer through delivery to operational locations.
• Professional certifications in fleet management and project management is an asset.

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel

Nature of Position:

The position of Fleet Fuel & Maintenance Officer is part of the Asset and Fleet Management Section (AFMS) sitting in the Global Mobility and Infrastructure Service under the Division of Resource Management (DRM).

The Asset and Fleet Management Section (AFMS) of UNHCR manages a large fleet; ~4,750 vehicles with a value of nearly 109M USD and located in 100 countries, 371 offices. The Section manages the full spectrum of fleet activities from sourcing, order management, logistics, contract management, insurance, road safety, ride sharing, disposal, and more. It also provides asset management services to UNHCR operations.

AFMS implements best fleet management practices, leads and promotes partnerships with other UN sister agencies, interagency leasing collaboration, develops new product and services portfolio for cost reduction and quality perspective and promotes strategic partnerships with other stakeholders such as NGOs, government partners, donors and commercial contractors.

Living and Working Conditions:

Additional Qualifications

Skills

Bachelor of Arts: Automotive Engineering, Bachelor of Arts: Fleet Management, Bachelor of Arts: Logistics, Bachelor of Arts: Supply Chain Management

Certifications

Prince2_Project Management - AXELOS Ltd, Project Management Professional (PMP) - PMP

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Stakeholder management, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Accelerated Posting Compendium 2026 - Part B

Additional Information

This position doesn't require a functional clearance