and Responsibilities:

The Department is seeking a motivated professional to serve as a Staff Assistant and Fleet Coordinator in the Northeast Region.  The incumbent will be responsible for providing advanced level administrative assistance and support to the operations team and professional staff. This position is essential to providing support in a variety of Child Welfare projects and activities. The incumbent must possess a high degree of professionalism and will be required to exercise independent judgment in managing and coordinating a wide range of assignments and projects. This position is critical to ensure that all program members receive world-class customer service and requires a high degree of confidentiality, problem solving skills, and adherence to timeframes. 

Specific responsibilities for this position will include, but not be limited to, the following:

Administrative Support:

•    Maintains calendars, including scheduling and coordinating meetings with various internal and external parties.
•    Assists with identifying and compiling “action item” agendas and coordinates project assignments with Child Protection Director.
•    Provides administrative support for e-mailing, mailing, faxing, copying, scanning, and filing documents.
•    Assists with preparing written responses to various requests as needed.
•    Develops and assists with developing materials for conferences and meetings, such as agendas, presentations, briefings, etc.
•    Schedules, as requested, conferences and meetings with internal and external individuals, including designation of date, time and place.

•    Assists with purchasing, travel coordination, human resources, fleet vehicle coordination and maintenance. 

Fleet Coordinator:

This position will serve as the official Fleet Management Coordinator, which is designated to coordinate the process of managing, assigning and tracking of all fleet vehicles. The position will be responsible for the following:

• Maintain Vehicle Recipients List for Allocation as Vehicles Become Available

• Check LMS system to ensure staff complete Fleet Operator Training before receiving a vehicle

• Assist with Vehicle Repairs for Damaged Vehicles

• Assist with Fleet Maintenance as Required

• Assist with Gathering Monthly Fleet Data as Required

• Check Driver License before Allocating Vehicle to Driver

• Track and follow our LMS system for all employees assigned to fleet vehicles

Knowledge, Skills, and Abilities:
•    Knowledge of administrative office procedures and practices.
•    Professional attitude with the ability to perform in small business environment.
•    Ability to communicate effectively through verbal and written communication.
•    Strong proofreading and editing skills.
•    Strong organizational skills.
•    Knowledge of using Microsoft Office Suite - Word, Excel, Outlook, and SharePoint.
•    Ability to work effectively within a team-based work group that consists of state employees, contractors, procurement respondents and attorneys.
•    Ability to utilize problem-solving techniques.
•    Ability to work independently.
•    Ability to plan, organize and coordinate work assignments so that deadlines are met.
•    Knowledge of records management/retention schedules.
•    Knowledge of Florida Statutes, and policies and procedures governing the state group insurance program, CFOP and Florida Administrative Code.