Job Description

Requisition No: 868965

Agency: Children and Families

Working Title: FLEET COORDINATOR - 60075113

Pay Plan: Career Service

Position Number: 60075113

Salary: Paygrade Salary is $39,320.81 - $83,338.32

Posting Closing Date: 01/29/2026

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SER Safety Program Consultant

This is an internal requisition serving to filling the newly created Southeast Region Safety Program Consultant position. The position is based in Circuit 15 with regular travel throughout the Region.

This is a highly responsible position overseeing all fleet operations, providing technical assistance to the program on fleet-related issues, inputting and maintaining data in multiple applications. This role involves updating vehicle assignments, conducting monthly audits of logs and receipts, and processing invoices. The Safety Program Consultant enters monthly vehicle data into the DMS fleet management system, reviews and approves repairs on state-owned vehicles, and communicates with other personnel to access other data and information. The role requires regular travel throughout the region and produces regular reports on fleet utilization, operational costs, and communicates recall notices for affected vehicles.

Paygrade Salary is $39,320.81 - $83,338.32 with the selected candidate being compensated in accordance with the DCF salary policy.

Duties and Responsibilities

• Maintains spreadsheet of the status and movement of each vehicle within the region to optimize operations and deployment. Applies assignment guidelines and maintains staff listing for assignment as vehicles become available as well as provide technical assistance to program on fleet issues.
• Arrange and assist with preventative maintenance to enhance vehicle reliability and extend lifespan. Ensure all vehicles meet stringent cleanliness and appearance standards prior to client delivery. Coordinate the repair process, liaise with technicians, and verify the accuracy of completed repairs and work orders. Oversee the delivery and pick up of vehicles for maintenance at body shops and dealerships.
• Manage vehicle reservations, usage logs, and maintenance request efficiently for pool vehicles. Oversee the integration and removal of fleet assets in the state vehicle inventory.
• Assist with vehicle repairs for damaged vehicles and recall notices as required. Assist with fleet maintenance as required.
• Keep detailed logs of vehicle services, inspections, receipts, and deliveries to support operational integrity and compliance. Manage and communicate tickets and violations with appropriate staff. Advise leadership on non-compliance of policy by assigned drivers.
• Ensure monthly vehicle usage reports are submitted and approved to the Fleet Manager (no later than end of month for previous month). Complete monthly program audits and reports.
• Provide ongoing training for new staff on vehicle maintenance procedures and operational protocols.
• Collaborate with management to formulate and enforce fleet management policies and procedures as well as other additional duties as assigned.

Minimum Qualifications:

• Must possess current valid State of Florida driver's license
• Highschool Diploma
• High organizational skills
• Former fleet management experience is preferred

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

• Operation and care of vehicles used in a fleet department
• Equipment scheduling techniques and procedures
• Equipment and vehicle record-keeping and report writing
• Vehicle procurement or a related role
• Strong negotiation skills
• Managing vendor relationships
• Excellent organizational and multitasking abilities
• Attention to detail
• Strong analytical skills
• Proficiency in Microsoft Office Suite
• Regular travel throughout the region to conduct vehicle and equipment inspections for malfunctions
• Establish and maintain effective working relationships with others
• Prepare clear, accurate, and complete reports both orally and written

Candidate Profile (application) must be completed in its entirety

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.