Job Description

Job Location: Pune - Pune, Maharashtra 00000, CTI has been a leading AV provider for over 35 years. Since we began in 1988, our mission has been simple: to provide a fantastic customer experience.

At CTI, our biggest asset is our people, and we know that sometimes the most awesome employees don’t fit the typical mold. If you are hardworking, friendly, and know the importance of fantastic customer service, you could be a good fit at CTI. We have developed a collaborative and lively working environment, where the best and the brightest show up to work each day ready to have fun and employ their passion for and knowledge of technology in everything they do. This creative atmosphere helps us apply and share our skills with our clients, who seek quality, high-end AV and Conference Solutions.

So, what are we looking for?

The Fleet Coordinator is responsible for overseeing and coordinating day-to-day fleet operations remotely, ensuring the efficient utilization, maintenance, and movement of company vehicles across multiple locations. This role serves as the primary point of contact for fleet logistics, vehicle scheduling, service coordination, and telematics monitoring through Geotab. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams, drivers, and external vendors in a remote work environment.

What are your responsibilities?

• Coordinate daily fleet operations and vehicle deployment to meet business requirements.
• Monitor fleet activity, vehicle utilization, and driver performance through Geotab and other fleet management systems.
• Schedule and track preventive maintenance, servicing, repairs, inspections, and vehicle registrations to ensure compliance and minimize downtime.
• Collaborate with regional office teams, drivers, and service providers to support fleet logistics and operational needs.
• Coordinate vehicle movements, transfers, and assignments across locations.
• Maintain accurate fleet records, including registration, insurance, maintenance history, and compliance documentation.
• Respond to and resolve fleet-related issues, breakdowns, and service disruptions in a timely manner.
• Track maintenance schedules and follow up with vendors to ensure services are completed on time.
• Generate regular reports on fleet performance, utilization, maintenance status, and operational trends.
• Support cost-control initiatives by monitoring fuel usage, maintenance expenses, and vehicle utilization.
• Ensure adherence to company policies, safety standards, and transportation regulations.
• Provide timely communication and updates to internal stakeholders regarding fleet operations.

Will you fit in?

• Our employees fearlessly embrace the company culture and applicants who merely want to punch in their timecards everyday are not what we are looking for.
• You can work independently with minimal guidance but aren’t afraid to ask the right questions when you need help.
• You have strong verbal and written communication skills and can be the face of our company to our clients.
• You are passionate about learning and sharing knowledge with your team to improve the entire team.

Does experience count?

• Bachelor's degree in Logistics, Supply Chain, Business Administration, Operations Management, or a related field preferred.
• Minimum 2-5 years of experience in fleet management, transportation, logistics coordination, or a similar role.
• Experience working with Geotab or other telematics/fleet management platforms.
• Strong understanding of fleet operations, vehicle maintenance processes, and logistics coordination.
• Proficiency in Microsoft Office Suite, particularly Excel and reporting tools.
• Excellent verbal and written communication skills.
• Ability to effectively manage multiple priorities in a fast-paced remote work environment.
• Strong problem-solving, analytical, and organizational skills.
• High attention to detail and ability to maintain accurate records

Conference Technologies, Inc. is an equal opportunity employer. We do not and shall not discriminate on the basis of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations.

Qualifications