Job Description

The Fleet Coordinator is responsible for the day-to-day coordination, tracking, and administrative management of Trinity Solar’s vehicle fleet. This role supports field operations by ensuring vehicles are properly assigned, maintained, compliant, and available to meet business needs. The ideal candidate is detail-oriented, highly organized, and experienced in fleet operations, logistics, or asset management.

Hours 6:00am-2:30pm M-F in office

Key Responsibilities:

Fleet Operations & Coordination

• Coordinate vehicle assignments, transfers, and returns for field employees and teams
• Maintain accurate fleet records, including vehicle assignments, mileage, inspections, registrations, and insurance documentation
• Monitor vehicle utilization and support optimization of fleet resources

Maintenance & Compliance

• Schedule and track routine maintenance, inspections, and repairs
• Coordinate with vendors, service providers, and internal stakeholders to ensure timely service
• Ensure fleet compliance with DOT, state, and company safety requirements
• Track recalls, warranty work, and compliance deadlines

Reporting & Administration

• Maintain fleet data in internal systems and spreadsheets
• Generate reports related to fleet usage, costs, incidents, and maintenance trends
• Assist with budgeting, cost tracking, and expense reconciliation related to fleet operations

Safety & Incident Management

• Support accident reporting and incident documentation
• Coordinate vehicle repairs and insurance claims as needed
• Promote safe driving practices and adherence to company policies

Cross-Functional Support

• Partner with Operations, HR, and Safety teams on onboarding/offboarding related to vehicle assignments
• Support fleet-related projects, audits, and process improvements
• Perform other duties as assigned to support operational efficiency

Qualifications & Experience

• 1+ years of experience in fleet coordination, logistics, operations, or asset management
• Strong organizational skills with high attention to detail
• Proficiency in Microsoft Excel and fleet management systems
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and customer-service mindset
• Valid driver’s license required
• Ability to travel to branch locations or vehicle yards as needed
• Occasional lifting of up to 25 lbs
• Combination of office and field-based work

Preferred Qualifications

• Experience supporting field-based or construction/solar operations
• Familiarity with DOT compliance and vehicle safety programs
• Experience working with vendors and service providers