Job Description

Fleet Coordinator

Department: Loss Prevention 500013

Employment Type: Full Time

Location: Maple Heights

Reporting To: James Martin

A Taste of Who We Are:

Backed by a tireless commitment to high quality, innovative culinary offerings and unparalleled client and guest services, Continental consistently ranks among the top contract dining and refreshment providers in the nation according to Food Management Magazine, the industry’s source for food service news and trends.

Our Mission Delight our guest. Every meal. Every day.

Our Core Values

Exceptional – We recruit and retain phenomenal people who consistently go the extra mile to deliver results that lead the industry.

Hospitality – We are tirelessly committed to providing the highest quality food, beverages, and service by anticipating our guests' needs so they can count on memorable experiences every time.

Collaboration – We prioritize working together with a shared vision and effective & transparent communication, we unite as one team to achieve remarkable experiences.

Responsibility – we hold ourselves accountable to be there for our team and clients, to deliver what we say we will, when we say we will and check in on progress along the way.

Innovation – We are forward-thinkers always looking for new processes, technologies, and techniques to increase efficiencies and scalability to improve our services.

The Experience You’ll Create:

We are seeking an organized and detail-oriented Fleet Coordinator to manage and oversee the daily operations of our company’s fleet. The Fleet Coordinator will ensure vehicles are maintained, compliant with regulations, and available for use, while also optimizing efficiency and minimizing operational costs. This role involves collaboration with drivers, vendors, and internal teams to ensure smooth operations and a well-functioning fleet. The responsibility of the fleet coordinator will cover a designated segment of the fleet.

Key Responsibilities:

• Fleet Management:
  • Coordinate routine maintenance, repairs, and inspections to ensure vehicle safety and compliance.
  • Ensure compliance with issued preventative maintenance program.
  • Monitor vehicle performance, fuel efficiency, and mileage to optimize fleet utilization.
  • Meet with operational leaders of all regions routinely to determine the needs of the field are being met.
• Compliance and Safety:
  • Ensure adherence to all local, state, and federal transportation regulations.
  • Conduct periodic safety training sessions for drivers and ensure compliance with company policies.
• Cost Management:
  • Review and approve POs across selected responsibility areas for up to $1,500
  • Coordinate repairs and minimize downtime
  • Track and manage fleet-related expenses, including fuel, repairs, and maintenance.
  • Identify opportunities to reduce operational costs while maintaining service standards.
  • Underutilized assets
  • Irregular or unauthorized usage
  • Opportunities for disposal
• Fleet Systems and Controls
  • Manage and monitor GPS & Camera systems
  • Fuel card usage and exceptions
  • Enforcement of fleet policies
• Titling, Registration, and Compliance
  • Manage vehicle titling, registration, and renewals
  • Ensure vehicles remain compliant with internal, State, and DOT requirements
  • Coordinate insurance additions and removals as vehicles are delivered or disposed
• Acquisitions & Integrations
  • Complete acquisition activity within assigned region
  • Conduct a full fleet audit
  • Assume ownership of re-titling and registration
  • Ensure all vehicles are on-boarded under current SOPs
  • Validate GPS, Fuel Cards, insurance and PM compliance
  • Meet with existing shops and potential shops for a new network
• Reporting and Analysis:
  • Generate and analyze reports on fleet performance, expenses, and downtime.
  • Provide recommendations for fleet improvements, including vehicle replacements or upgrades.
• Claim Management
  • Handle insurance claims for a selected region
  • End to end management of submitted insurance claims
  • Expedite claims to minimize downtime

Ingredients for Thriving:

• Proven experience in fleet management, logistics, or a related role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Knowledge of vehicle maintenance, repair processes, and transportation regulations.
• Proficient in fleet management software and Microsoft Office Suite (Excel, Word, etc.).
• Excellent communication and problem-solving skills.
• Valid driver’s license (CDL preferred but not required).

Preferred Qualifications:

• Experience in managing a fleet of 300 units.
• Familiarity with GPS tracking systems and route optimization tools.
• Bachelor's degree in logistics, business administration, or a related field.

Work Environment:
This position may require occasional travel to service locations or fleet sites. A mix of office work and hands-on fleet oversight will be necessary.

Savor the Benefits:

We offer a range of benefits for eligibles team members, including:

• Health Coverage – Medical, Dental and Vision
• Voluntary Life/AD&D, Short-Term and Long-Term Disability, Critical Illness
• 401(k)
• Paid Time Off
• Wellness Programs
• Additional Perks

To see a summary of current benefits, please visit https://www.continentalserves.com/work-at-continental/#benefits