Job Description

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Fleet and Site Co-ordinator

Main Purpose

• Site and Fleet Coordinator will be responsible to provide Fleet Administration and Facilities Management Office Service for Bayer SAC (Zambia, Malawi, Mozambique, Zimbabwe)

Key Tasks & Responsibilities

• Manage and ensure accuracy of all company vehicles and motorcycles in Zambia, Malawi, Mozambique, Zimbabwe legal entities.
• Accurate record keeping and generating reports and statistics for Global Fleet Report (FLIX).
• Involvement in internal projects with Centres of Expertise (CoE).
• Manage Fleet Insurance, claims and arrange repairs related to company cars and motorcycles.
• Collaborate with service provider to monitor and manage Fleet Management Tracking tool and ensure that new company/leased vehicles are loaded and track for non-compliance.
• Carry out peer driving reviews, as and when necessary, for staff allocated company cars as Tools of Trade.
• Manage requests for new fuel cards and prepare monthly fuel usage reports for each eligible employee.
• Collaborate with recovery service providers e.g. Automobile Association (AA) to rescue/recover broken down company vehicles.
• Report monthly company car record to key stakeholders – HR.
• Collaboration with Global Fleet Community, Global Procurement /GEP and GBS Bangalore to source for Fleet and Fuel service providers.
• Expatriate driver orientation and assessment together with locally appointed service provider before issuance of company car.
• Manage temporarily vacated cars and motorcycles and ensure that all cars and motorcycles can be always accounted for.
• Control and administer replacement of company vehicles in terms of time and distance limits and according car and motorcycle cycles.
• Manage disposal of company owned vehicles and motorcycles as and when it is required.
• Ensure compliance with company code of conduct, policies and procedures.
• Facilities Management of offices – Lusaka, Harare, Maputo
• Supporting site leads at Crop Science sites with Facilities Management
• Perform any other duty as assigned by the line manager.

Value Add & Success Criterion / Contribution

• Optimizing costs, value, quality, risk and flexibility of Fleet Management.
• Ensure effectiveness by close collaboration with service providers in the Fleet sector
• Fit for purpose Facilities Management of office sites

Key Working Relations

Internal:

• Procurement at Hubs, 3P-GEP and GBS, Bangalore
• Global Fleet Management Community
• Country Divisions/Departmental Heads, HR, Finance and Controlling
• CFO
• Global Corporate Real Estate

External:

• Approved OEMs, Leasing Suppliers, Insurance and Traffic Authorities
• Landlords, Service Providers, Maintenance teams

Qualifications & Competencies

Qualifications

• Degree in Science, Motor Vehicle Engineering or Business Management
• 2 years experience in Motor Vehicle and Motorcycle Leasing and Fleet environment.
• Excellent analytical skills and SmartBuy/SAP Knowledge.
• Experience of assessing and evaluating suppliers and record management skills.
• Experience in Real Estate, Facilities Management and/or Operations

Key Competencies

• Impeccable Integrity and honest
• Be accountable
• Attention to detail and a high degree of accuracy
• Asset Life Cycle knowledge – optimising company assets
• Negotiation, communication skills

As part of our commitment to inclusion, we want to ensure persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at nicole.gien.ext@bayer.com

Location:

Zambia : Zambia : Kabwe || Zambia : Zambia : Lusaka

Division:

Enabling Functions

Reference Code:

866587

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status and pregnancy. We are committed to treating all applicants fairly and avoiding discrimination.