Job Description

Bill Brown Ford Truck Center, part of Penske Automotive Group, is seeking an organized and detail-oriented Fleet Administrator to support our Commercial Fleet Sales Department!

JOIN OUR TEAM

At Penske Automotive Group (PAG), we strive to create a positive and challenging workplace that promotes excellence and achievement, and we aim to deliver the very best experience possible to our customers. We are looking for dedicated and motivated professionals who share that same passion to join our team.

The Fleet Administrator supports the daily operations of our Commercial Fleet Sales Department by coordinating commercial vehicle inventory, processing sales documentation, tracking vehicle orders and deliveries and providing administrative support to the team.

WHAT WE ARE LOOKING FOR

• Genuine interest in providing an exceptional customer experience.
• Friendliness, enthusiasm, reliability, with a positive "team-player" attitude.
• Experience with automotive deal processing, titling, or dealership accounting is a plus.
• Excellent communication, interpersonal, and organizational skills.
• Strong work-ethic with the ability to work in a fast-paced, results-driven environment.
• Prompt assistance to customers with courtesy, accuracy, and professionalism.

WHAT YOU CAN BRING TO THE TABLE

• Commitment: Supports daily operations by processing sales documentation, maintaining accurate vehicle inventory records, and managing administrative tasks.
• Coordination: Tracks commercial vehicle orders, upfitting, transportation, and delivery schedules while communicating with vendors and transportation providers.
• Service: Assists fleet customers with documentation, vehicle status updates, registration requirements.
• Collaboration: Maintains a strong working relationship across dealership departments to resolve outstanding paperwork, transaction discrepancies, and operational needs.

APPLY WITH US! WE'RE HIRING IMMEDIATELY!

If you are ready for a rewarding career with competitive compensation and benefits, and opportunities to excel and advance, consider joining the Penske Automotive Group organization. Our interview process typically includes a phone interview, several in-person interviews, background check, reference check, driving record review and a drug screen. Be a part of the best customer experience team in the automotive industry... apply with us today!

Penske Automotive Group is an equal opportunity employer and maintains a drug- and alcohol-free workplace. Some positions may require applicants to possess a valid driver's license and have a good driving record.

Qualifications

Competencies

• Positive and professional attitude with ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker and with the ability to prioritize accordingly
• Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
• Ability to prepare executive level presentations, memos, and general correspondence
• Provide excellent customer service

Work Environment/Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:

• sit, walk and stand
• use hands repetitively to operate standard office equipment
• reach with hands and arms
• lift up to 25 pounds

Position Type/Expected Hours of Work

Works evenings, weekends and holidays as required.

Required Education and Experience

High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience.

Preferred Education and Experience

Associate's degree (A.A.) or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.

Job Overview

Summary/Objective

A Department Administrator provides ongoing administrative support to an office or a set of managers. The tasks of this professional also includes contacting HR department, handling budgets and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. You will be responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities.

Essential Functions

• Assists in managing the day-to-day operations of the executive team
• Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
• Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies
• Organizes and maintains files and records
• Plans and schedules meetings and appointments
• Manages projects and conducts basic research
• Prepares correspondence and reports
• Makes travel arrangements
• Organizes meetings, keeping agenda, minutes, etc.
• Assists other managers
• Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Safety Sensitive Position

No