Job Description

Posting number: 27-00866

Department: General Services

Job classification: Fleet Administrative Coordinator / Grade 115

Posting type: Open

Categories: Fleet Services

Summary

The Loudoun County Department of General Services (DGS) plays a crucial role in the efficient operation of county government by providing essential services that ensure our community runs smoothly. Our team is dedicated to maintaining county facilities, managing capital projects, overseeing fleet services, handling waste management, providing safe, reliable transit services and supporting emergency functions. We strive to deliver high-quality, cost-effective solutions that benefit residents and employees alike. With a commitment to sustainability, innovation, and operational excellence, General Services fosters a dynamic and rewarding work environment for individuals looking to make a meaningful impact in local government.

Examples of duties

The Loudoun County Department of General Services is seeking qualified applicants for a Fleet Administrative Coordinator, to work within the Fleet Management Division. This position will provide a wide range of administrative support.

Duties include, but are not limited to:

• Monitoring insurance claims, collecting and providing information, following up on outstanding issues, and ensuring timely processing of claims.
• Issuing fuel cards and PINs for new employees and replacing lost, damaged, or expired cards.
• Maintaining all records associated with Department of Motor Vehicles (DMV) licensing and registration and entering all necessary information into the Fleet Management System.
• Conducting research and compiling statistics for insurance claims, fuel usage, vehicle tags and titles, and motor pool usage.
• Entering, updating, and retrieving information from databases, files, and systems; researching and correcting database errors; creating reports; organizing and tracking files.
• Performing general administrative and customer services duties (by phone, in-person, email), assisting others with forms, submissions, and procedures; and responding to customer service inquiries.
• Operating fleet passenger vehicles, sedans, light trucks, SUVs, and vans as necessary.

Hiring salary commensurate with experience.

Qualifications

High School diploma or equivalent; four (4) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Preferred Qualifications

Prior experience with insurance claims processes and procedures, and/or motor vehicle licensing and registration; familiarity with EZ Fleet, Fleet Commander, and/or DOSSIER software, or similar fleet management systems.

Notary Public Certification preferred.

Supplemental information

Employment is contingent upon successful background checks to include criminal, credit, and driving record checks.