The Fleet Administrative Assistant supports the efficient operation of the company’s vehicle fleet by providing administrative, coordination and record-keeping support. This role ensures compliance with regulations, maintains accurate fleet data and assists with reporting and communication between suppliers and internal teams.
Maintain and update fleet records, including vehicle registrations, insurance, servicing and inspections
Schedule vehicle maintenance, MOTs and repairs, ensuring minimal downtime
Monitor and track fleet usage, fuel consumption and mileage logs
Process invoices, purchase orders and expense reports related to fleet operations
Assist with compliance requirements, including legal and safety documentation
Liaise with drivers, suppliers, garages and leasing companies
Support incident and accident reporting, including documentation and follow-up
Manage fleet-related databases and administrative systems
Handle general administrative duties such as filing, correspondence and data entry
Previous administrative experience (fleet or logistics experience preferred)
Strong organizational and time-management skills
Good attention to detail and accuracy in record-keeping
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple tasks and meet deadlines
Strong communication and interpersonal skills
Basic understanding of vehicle maintenance and compliance requirements (desirable)
Reliable and proactive
Problem-solving mindset
Ability to work independently and as part of a team
Strong customer service approach when dealing with internal and external stakeholders
The M O'Brien group is continuing to grow and raise the bar within the construction industry. Led by a strong a motivated team, M O'Brien group is a multi disciplined service provider.
Our staff are hardworking and motivated individuals with a high knowledge of our industry, who are more than happy to help our customers with practical sound advice that comes from experience.
We invest in only the best Machinery to ensure we can provide a quality and reliable service to all of our customers no matter how big or small the Job. M O’Brien can supply a complete solution for Tier 1 Contractors and Land owners. From the demolition of an existing structure, earthworks, and civil engineering works leaving a turn key solution ready for build.
With the wide range of services that we offer, we can offer our clients
Nationwide plant hire
Nationwide Drainage installation services
Earthworks and site remediation
Demolition and Dismantling
Muck away services
Crushing/ Screening
Aggregate supply and haulage
Quarry and mineral site management.
Landfill and restoration site management
M O’Brien Group is renowned nationwide for its quality of its employees. We only employ the best, reliable and experienced operators to work alongside us. We have worked alongside our operators and site management teams for years and have a strong crew of talented individuals who have the M O’Brien Work ethic and conscientiousness to carry out the task to the highest standard.
Safety is extremely important to us, and if it can’t be done safely we do not do it. We work alongside clients that share our priority of getting everyone home safe each and every day. We are always at the forefront of innovation looking for safer ways to carry out higher risk tasks and have developed many tools that are now common practice in today’s industry.
