Posting number: FY2025-01484
Department: Police
Job classification: Fiscal Support Specialist II (Police)
Posting type: Open
Categories: Administration, Human Resources, Miscellaneous, Customer Service, Office and Administrative Support, Database Administration
GENERAL STATEMENT OF JOB
Under general supervision, this position performs payroll and accounts payable functions. Reports to a Fiscal Analyst.
ESSENTIAL JOB FUNCTIONS
Performs administrative support work such as word processing, creating spreadsheets, data entry and retrieval, and functions that may require interpretation, judgment and determining appropriate processes to be used; codes and prepares requisitions for materials; reviews forms, data and other information; and initiates, processes and enters payroll and accounts payable functions into the computerized system to ensure accuracy and conformance to established procedures and policies.
Monitors supplemental pay to ensure accuracy and compliance with established policy; responds to inquiries regarding pay practices and policies; gathers statistical information as needed; researches pay issues and resolves as appropriate; maintains records in accordance with the Fair Labor Standards Act (FLSA).
Interacts with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances; may screen and respond to inquiries and complaints; provides information on policies and procedures; performs other similar types of administrative support activities, and responsible for establishing, coordinating, and/or maintaining financial documents.
Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.
PERFORMANCE INDICATORS
Knowledge of Job:Has general knowledge of the policies and procedures of the Police Department. Has knowledge on how the Police Department functions and is able to assist personnel. Is skilled in a wide variety of educational learning techniques. Is able to communicate effectively both orally and written. Is able to exercise independent judgment, discretion and initiative. Is able to exercise tact and courtesy with other employees. Is able to establish and maintain effective working relations. Is skilled in the operation of common office equipment, including popular computer-driven word processing, spreadsheet and file maintenance programs. Is able to screen communications and, based on content, handle independently or route to proper source.
Quality of Work:Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all co-workers and the general public.
Quantity of Work:Maintains effective and efficient output of all duties and responsibilities as described under “Essential Job Functions.”
Dependability:Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures.
Attendance:Attends work regularly and adheres to city policies and procedures regarding absences and tardiness. Provides adequate notice to supervisor with respect to time-off requests.
Initiative and Enthusiasm:Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.
Judgment:Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and recommends solutions. Implements decisions in accordance with prescribed and effective policies and procedures with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment.
Cooperation:Accepts supervisory instruction and direction. Ensures understanding of instruction and direction. Asks for clarification if necessary.
Relationships with Others:Shares knowledge with others. Contributes to maintaining high morale among all city employees. Develops and maintains cooperative and courteous relationships with employees in all city departments. Tactfully and effectively handles requests, suggestions and complaints from in order to maintain goodwill within the city. Emphasizes the importance of maintaining a positive image within the city. Interacts effectively with fellow employees, supervisors, vendors and visitors.
Coordination of Work:Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Attends meetings on time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings and deadlines.
Safety and Housekeeping:Adheres to all safety and housekeeping standards established by the city and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.
EDUCATION & EXPERIENCE
High School Diploma or equivalent, and 2-3 years of experience in payroll, accounts receivables or human resources; or an equivalent combination of education and experience.
SPECIAL REQUIREMENTS
An acceptable general background check to include a local and state criminal history check.
AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS
The City of Portsmouth is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
This is a class description and not an individual position description. A class specification defines the general character and scope of duties and responsibilities of all positions in a job classification, but is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
The City of Portsmouth was founded in 1752 and incorporated by the Virginia General Assembly in 1858. Over 250 years old, the city is home to one of the world's greatest natural harbors, situated on the James and Elizabeth Rivers, which empties into the Chesapeake Bay. Portsmouth, with a land area of approximately 33 square miles and a population of 96,066, is located in the heart of the Hampton Roads Region. It is bordered by Chesapeake and Suffolk, respectively, to the south and west and the City of Norfolk to the east.
The City of Portsmouth boasts 75.8 miles of shoreline and is home to Mile Marker Zero of the Atlantic Intercoastal Waterway, which stretches from Maine to Florida. Part of one of the world’s largest natural harbors, Portsmouth is just 18 miles from the open sea. Portsmouth's location on navigable waterways has been a dominant force in the City’s rich maritime history and economy. Its location on the over 40-feet-deep Hampton Roads shipping channel and the presence of both the CSX and Norfolk Southern Railroads allows Portsmouth to support national and international port commerce activities and the military presence in the region.
Portsmouth derives its governing authority from a charter granted by the General Assembly of the Commonwealth of Virginia. The City's governing body is the City Council, which formulates policies for the administration of the City. The City's charter provides for a Council-Manager form of government.
