Job Description

Must have the physical, developmental, and mental ability to perform job tasks, work
efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES
Will include many if not all the following:
• Receives, reviews, and prepares fiscal invoices, statements, p-cards and/or purchase orders,
relative correspondence and reports for payment authorization and appropriate signatures.
• Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate
budget allocations.
• Audits program finances to ensure funds are properly expended and recorded in accordance
with established county, state and federal policies, procedures, regulations, and guidelines.
• Prepares, maintains, and monitors grant and budgetary controls of allocated funds.
• Ensures that account balances are accurate, updated, and sufficient for proposed expenditures
prior to forwarding for approval.
• Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit
and/or county. Request additional information and clarification from vendors if necessary.
• Serves as timekeeper and/or backup for various division program areas.
• Assists Fiscal Manager in preparation of monthly financial reports.
• Prepares annual report of receipts and vouchers for auditing supervisor.
• Designs, develops, and prepares accounting forms and documents necessary for the proper
reporting and forwarding of financial data.
• May assist in training.
• May assume lead worker responsibilities overseeing the work of others.

KNOWLEDGE, ABILITIES AND SKILLS
• Knowledge of bookkeeping principles and purchasing procedures.
• Knowledge of record keeping methods, practices, and procedures.
• Knowledge of office practices, procedures, and equipment.
• Ability to make accurate mathematical calculations.
• Ability to maintain accounting records and prepare reports.
• Ability to understand and follow written and oral instructions
• Ability to maintain an effective working relationship with the public and other employees.
• Ability to type, utilizing personal computers, related software and other office equipment of
the assigned work unit.
• Knowledge of English, punctuation, spelling and arithmetic.
• Ability to work independently and adhere to prescribed routines and practices.
• Ability to develop effective work methods and procedures.
• Ability to prepare, draft, and compose routine documents including business letters,
memoranda, and related program materials.
• Ability to oversee the work of others.
• Performs related duties as required.

MINIMUM QUALIFICATIONS
• Graduate of an accredited high school or possess an acceptable equivalency diploma and
have a minimum of four (4) years bookkeeping or related responsible accounting/fiscal
experience
• Must be able to utilize all features afforded by word processing software and other required
software and personal computers utilized by assigned unit.
• Must have a valid driver's license and be able to secure a valid Florida driver's license at the
time of employment within this classification should it be required of the work unit.
• A comparable amount of training and related experience may be substituted for the minimum
qualifications.

SPECIAL REQUIREMENTS
This position may be required to report for work when a declaration of emergency has
been declared in Polk County.