Job Description

Posting number: 2026-01828

Department: Office of the Vice President for Research and Innovation System

Division: Office of Research Services

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Administration, Accounting and Finance, Grants Administration, Higher Education, Business, Database Administration

Title: Fiscal Specialist (Financial Compliance Specialist)

Position Number: 0078474T

Hiring Unit: Office of the Vice President for Research & Innovation, Office of Research Services – Financial Compliance

Location: Manoa Campus

Date Posted: August 20, 2026

Closing Date: September 10, 2026 @ 11:59pm

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: This position is annually renewable contingent upon satisfactory performance and/or availability of funding.

Duties and Responsibilities

(NOTE: **denotes Essential Functions)

1. **Develops, designs and prepares special reports, data extracts and projects as assigned to facilitate system-wide compliance monitoring and various requests (i.e. sponsors, legislature, management).

2. **Conducts compliance reviews and monitoring of various aspects of contracts/grants administration, including service centers and other business related systems.

3. **Assists with the preparation of audit schedules, including the Schedule or Expenditures of Federal Awards.

4. **Provides guidance and assistance to the field on contracts/grants compliance related issues.

5. **Performs subrecipient monitoring activities including risk assessments, review of Single Audits and other applicable information.

6. **Establishes subawards in the research administration system, reviews subaward agreements and negotiates with subrecipients.

7. **Administers annual Effort Certifications, Cost Share Effort Certifications and other internal control monitoring activities as assigned.

8. **Assists with the coordination of information requests for our annual Single Audit and other sponsor reviews/audits

9. **Compiles corrective action responses to audit findings and recommendations.

10. **Participates in the development, testing, and implementation of improvements to the UH financial system and other research administration systems.

11. **Prepares reports and collects information requested by sponsors, management and others as needed.

12. Performs other duties as assigned to ensure financial compliance over extramural awards.

13. Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in Accounting, Business Administration or related field and three (3) years of progressively responsible professional experience with responsibilities for accounting or auditing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the field of extramural award administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with extramural award administration, including accounting and compliance matters.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications

1. Ability to work independently in a professional manner and meet deadlines.
2. Demonstrated written and verbal competence in presenting questions and possible solutions.
3. Demonstrated ability to use Microsoft Office applications (i.e. Word, Excel).

Desirable Qualifications

1. Two (2) years of progressively responsible professional experience with responsibilities for compliance with government financial regulations.

2. Prior audit experience.

3. Knowledge of 2 CFR 200 (Uniform Guidance).

4. Prior experience with various UH financial systems (i.e. Kuali Financial Systems, Jaspersoft, RCUH Financial Portal).

To Apply:

Select the "Apply" button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:

• Cover Letter: A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
• Resume/CV: A current professional resume or curriculum vitae.
• Professional References: The names, telephone numbers, and email addresses of three (3) professional references.
• Unofficial Transcripts: Copies of unofficial transcripts are required for the application, though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.

Important Note: To protect your privacy, do not include any photos, Social Security Numbers, or dates of birth in your packet. Only the most recent application will be reviewed, and all submitted materials become the property of the University of Hawai’i. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.

Inquiries: Victoria Rivera; riveravg@hawaii.edu

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/