Job Description

Posting number: 2026-01935

Department: Manoa Office of Business and Finance

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Accounting and Finance, Customer Service, Office and Administrative Support

Summary

Title: Fiscal Specialist

Position Number: 0077532T

Hiring Unit: EXEC OFF OF THE PRES, MANOA OFC BUSINESS & FINANCE, MANOA CASHIER'S OFFICE

Location: UH at Manoa

Date Posted: September 4, 2026

Closing Date: September 21, 2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: This appointment is temporary. Continuation of employment is subject to satisfactory work performance and availability of funds.

Duties and Responsibilities

1. *Assists to provide professional front-line assistance in support of cashiering operations to students, parents, employees, university departments, other institutions and the general public by implementing procedures, requirements and guidelines for processing payments within the university system.
2. *Provides expertise and assistance in all areas of cashiering, including registration procedures, financial aid policies, refunds, distance education, and student accounts receivables.
3. *Assists to resolve problems and discrepancies that may arise with students, parents, employees, university departments, and third-party vendors. Works closely with office staff and campus offices as appropriate.
4. Determines and analyzes system-type errors and works with appropriate offices to make adjustments/corrections as required in a timely manner.
5. *Responsible for corrections and closing Cashier Sessions, to audit and ensure billing mistakes are resolved and properly recorded.
6. *Assists with daily cashiering, collection, recordation and deposit of tuition, fees, scholarships and associated tuition waivers.
7. *Assists with the maintenance of all refunds and billings to student, parents, and third-party scholarship agencies while ensuring compliance with Federal Title IV disbursement regulation for student related charges.
8. *Analyzes and reviews cashiering processes and procedures, payment transaction data and cashiering reports for program effectiveness and recommends improvements and changes.
9. Provides the office staff with technical support for computer, printer and networks.
10. *Provides office with appropriate reports and AR data as needed.
11. *Assists to process VA payments and refunds in a timely manner.
12. Assist in the training of cashier office employees on new system upgrades and software.
13. Other duties as assigned.

*Denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate educational degree in business, education, social science, arts and humanities, science, or related field and 0 years of progressively responsible professional experience with responsibilities for business administration, financial accounting, cashiering, or invoicing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in business administration, financial accounting, or cashiering operations, demonstrated by knowledge, understanding and ability to apply principles, concepts, methodology and terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, systems and associated with business administration, financial accounting, or cashiering operations.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration, financial accounting, or cashiering operations.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and word processing, spreadsheet, presentation and database software.

Desirable Qualifications

1. Degree in Business Administration, Accounting, Finance preferred.
2. Knowledge of University eBanner and KFS systems.
3. Knowledge of Federal financial aid regulations, policies and procedures.
4. Knowledge of the applicability of electronic data processing to a variety of situations and processes.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following:

1. Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three (3) professional references; and
4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, SOCIAL SECURITY NUMBERS, BIRTH DATEs or any sensitive/ confidential information on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.

Inquiries: Ann Sakuma, 808-956-2100, annyang@hawaii.edu

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/