Job Description

Posting number: 08115BB-SRGA

Department: County Manager - SRGA

Job classification: Fiscal Officer

Posting type: Open

Categories: Accounting and Finance

Summary

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The County is seeking a detail-oriented, analytical, and highly organized professional to serve as a Fiscal Officer. This full-time position plays a critical role in managing the financial operations of grant-funded programs and departmental activities through financial monitoring, accounting, reporting, contract oversight, and compliance administration.

Working closely with program staff, vendors, contractors, subrecipients, and internal departments, the Fiscal Officer helps ensure public funds are managed accurately, expenditures comply with grant and contract requirements, and financial records are maintained in accordance with applicable regulations and standards. The ideal candidate possesses strong accounting and financial management experience, excellent attention to detail, and the ability to balance multiple priorities while maintaining accuracy and accountability.

Examples of duties

What You Will Do

Financial Management and Accounting

• Review and verify invoices for accuracy, consistency with contract terms, and compliance with applicable requirements.
• Process direct service payments for grant-funded programs and departmental operations.
• Prepare and process journal entries and maintain supporting financial documentation.
• Monitor, review, and reconcile departmental revenues and expenditures to ensure proper allocation to grants and funding sources.
• Review and process Accounts Payable transactions, including employee reimbursements, contractor invoices, and departmental expenses in accordance with policies, administrative codes, statutes, and established procedures.

Grant Administration and Compliance

• Manage financial activities associated with grant-funded programs, ensuring expenditures are properly tracked, documented, and reported.
• Prepare spend-down reports and assist with grant drawdowns and related reporting requirements.
• Monitor and reconcile grant deposits to support accurate financial records and grant administration.
• Ensure compliance with grant requirements, funding agreements, and applicable regulations.
• Maintain documentation necessary to support audits, monitoring activities, and financial reviews.

Financial Reporting and Reconciliation

• Prepare, review, and reconcile financial reports, account statements, expenditure summaries, grant spreadsheets, and supporting records.
• Reconcile credit card transactions and departmental financial activity to ensure accuracy and completeness.
• Research and resolve financial discrepancies by coordinating with vendors, contractors, subrecipients, and internal departments.
• Analyze financial information and maintain records that support sound fiscal management and decision-making.

Contract Monitoring and Fiscal Oversight

• Assist with contract administration and financial monitoring activities.
• Review financial documentation and invoices to ensure consistency with contract terms and approved budgets.
• Maintain financial records and reporting documentation related to contracted services and grant-funded activities.
• Support the department's commitment to financial accountability, transparency, and compliance.
• Perform other related duties as assigned.

Qualifications

What We're Looking For

Minimum Requirements

• Any combination of education and experience equivalent to an Associate's degree or specialized coursework/training equivalent to satisfactory completion of two years of college in Accounting, Finance, or a closely related field.
• Two years of accounting, bookkeeping, financial support, or closely related experience.

Preferred Qualifications

• Educational background or professional experience in accounting, finance, or a related field.
• Experience supporting grant-funded programs, including financial tracking, reporting, and compliance activities.
• Intermediate proficiency with Microsoft Excel, including financial formulas, spreadsheets, and reconciliations.
• Experience processing financial transactions and maintaining accurate accounting records.
• Experience using accounting, financial management, or enterprise resource planning (ERP) software.
• Familiarity with grant management systems such as DRGR, Smartsheet, or Quickbase.
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities and meet deadlines.
• Experience working with confidential financial information and maintaining a high degree of accuracy and professionalism.

Knowledge & Skills

• Knowledge of accounting principles, financial reporting, and reconciliation procedures.
• Ability to analyze financial information, identify discrepancies, and resolve issues effectively.
• Strong attention to detail and commitment to maintaining accurate records.
• Ability to interpret and apply grant requirements, contract terms, policies, and procedures.
• Strong verbal and written communication skills, including the ability to work effectively with vendors, subrecipients, contractors, and internal departments.
• Proficiency in Microsoft Office applications, particularly Excel.

Supplemental information

Work Schedule

• Monday through Friday, 8:00 AM – 5:00 PM
• Hours may vary to include evenings, weekends, and holidays as required.

Work Environment

This position supports grant-funded programs and departmental operations through financial administration, reporting, and compliance activities. The role requires regular interaction with internal departments, vendors, contractors, and funding partners, as well as the ability to manage multiple deadlines while maintaining accuracy and accountability.

Why Join Us?

As a Fiscal Officer, you will play a vital role in safeguarding public resources and supporting programs that positively impact Lee County residents. Your expertise in financial management, grant compliance, and fiscal accountability will help ensure critical community initiatives are administered efficiently, responsibly, and in accordance with funding requirements. This position offers the opportunity to work on meaningful programs while contributing to the County's commitment to excellence in public service.

About the Department

The Lee County Department of Strategic Resources supports county programs through planning, financial administration, data analysis, grant management, and long-term community development efforts. The department works collaboratively across divisions and with community partners to ensure programs operate efficiently, remain compliant with funding requirements, and provide meaningful benefits to Lee County residents.

About Lee County

Lee County is located in beautiful Southwest Florida and is home to over 800,000 residents. We are dedicated to serving our community with high-quality services and a focus on sustainability and innovation. Join us in making Lee County a great place to live, work, and visit. Find out more about Lee County at Lee County Government.