Job Description

Posting number: 2700285

Department: Family & Community Services

Division: FC-Fiscal/Mgmt Support

Job classification: Fiscal Analyst II

Posting type: Open

Categories: Accounting and Finance

Summary

Provide and coordinate fiscal support to an assigned department; analyze and maintain accounting records for budgetary expenditures, revenues for grants and/or other city funded programs; prepare a variety of financial reports and perform a variety of technical tasks relative to assigned area of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Examples of duties

ESSENTIAL FUNCTIONS: Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

1. Participate in the preparation of the comprehensive annual financial report; prepare trial balances and financial statements; provide technical assistance to independent auditors.
2. Maintain and analyze the accounting records for grants awarded to the City; monitor grant expenditures for compliance with Federal and State guidelines; interpret grant guidelines for other City departments.
3. Provide and coordinate fiscal support and analysis to an assigned department; assist in planning, developing and coordinating fiscal year budgets; prepare forecasts for assigned operating budgets; monitor and analyze expenditures.
4. Analyze budget trends related to revenues and expenditures; identify areas of concern; recommend appropriate actions.
5. Prepare financial status reports for all operating fund programs; display budget expenditures, balances, projections and relevant financial information.
6. Assist in analyzing and reconciling asset and liability account; assist in preparing journal vouchers for corrections; process monthly transfers as required.
7. Calculate funding for supplemental agreements; determine source of funds and authorize increase to encumbrance; authorize additional services to outside consultants; determine additional funding sources.
8. Assist in analyzing and reviewing the activity of assigned funds in the general ledger; revise any incorrect transactions or activities.
9. Prepare financial status reports and requests for funds and submit to appropriate agency.
10. Initiate, research and authorize reimbursement to the City from State and Federal agencies; maintain files for auditing purposes.
11. Oversee assigned department accounts receivable procedures; analyze and audit accounts receivable forms.
12. Prepare a variety of financial reports on fiscal activities and operations; assist with the update of the City's long term financial plan.
13. Serve as staff on a variety of committees; prepare staff reports and make presentations to various City agencies as necessary.
14. Reconcile a variety of balance sheet accounts and bank statements for non-common fund accounts; review journal voucher requests for accuracy.
15. Prepare accounts receivable billing in compliance with contracts, amortization schedules and other regulations; maintain accounts receivable logs, files and records.
16. Plan, direct and manage long and short-term financial planning and daily financial activities including bond sales and meetings with underwriters.
17. Respond to and resolve issues raised by outside independent auditors during the annual audit.
18. Participate in the preparation of the annual budget revenue and expenditure; prepare monthly financial reports.

SUPPLEMENTAL FUNCTIONS:

1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fiscal management.
2. Perform related duties and responsibilities as required.

Qualifications

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor's degree from an accredited college or university in accounting or business administration; and

Four (4) years of fiscal management experience.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Supplemental information

Environmental:

Office environment.

Physical:

Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time.