Job Description

General information

Name

Firm Support Specialist

Posting Title

Firm Support Specialist

Ref #

2237447

Date Published

Wednesday, August 26, 2026

City

Atlanta

State

Georgia

Country

United States

Job Category

Internal Firm Services

Advertised Location

US-GA-Atlanta

Working time

Full Time

Description & Requirements

We are seeking a professional, dependable, and service-oriented Receptionist / Firm Support Specialist to serve as the first point of contact for our office while also providing day-to-day administrative and operational support to the firm.

This role is ideal for someone who enjoys interacting with people, takes pride in creating a welcoming and professional office environment, and is comfortable balancing traditional receptionist duties with a variety of firm support responsibilities. The successful candidate will be organized, proactive, flexible, and willing to assist wherever needed to help the office operate efficiently.

This is an onsite position requiring consistent coverage during established office hours. Because reception and onsite firm support are core responsibilities of the position, regular and dependable in-office attendance is essential.

What You Will Do:

Reception & Guest Services

• Greet clients, visitors, candidates, and employees in a friendly and professional manner.
• Answer and appropriately route incoming telephone calls and general inquiries.
• Manage visitor arrivals and coordinate with employees regarding their guests.
• Maintain a professional, organized, and welcoming reception and lobby area.
• Assist with visitor parking, building access, conference room locations, and other onsite needs.
• Provide exceptional client service and represent the firm professionally at all times.

Conference Rooms & Meetings

• Assist with conference room preparation, including room setup, refreshments, supplies, and basic technology needs.
• Monitor shared meeting spaces and ensure rooms are clean and ready for the next meeting.
• Help coordinate catering and food deliveries for meetings, events, and office functions.
• Assist with meeting materials, name tags, table tents, signage, and other event-related needs.

Firm & Office Support

• Provide general administrative and operational support to employees and office leadership.
• Receive, sort, and distribute incoming mail and deliveries.
• Prepare outgoing mail, packages, and courier shipments.
• Maintain office, kitchen, conference room, and hospitality supplies and notify the appropriate team member when replenishment is needed.
• Assist with printing, copying, scanning, binding, document preparation, and other administrative requests.
• Help coordinate employee onboarding activities, including preparing workspaces, welcome materials, access information, and other first-day needs.
• Assist with internal office communications and distributions.
• Support office events, employee meetings, and other firm activities.
• Help maintain organized shared spaces and identify facility or maintenance concerns requiring attention.
• Provide backup administrative coverage and assist with special projects as needed.

Preferred Qualifications:

• High school diploma or equivalent required; additional administrative or business education
• Previous receptionist, administrative support, hospitality, professional services, or office support experience
• Proficiency with Microsoft Outlook, Word, Teams, and other standard Microsoft 365 applications

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About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, our 7,000+ team members deliver assurance, tax, and consulting services to clients in all 50 states and internationally.

With a legacy spanning more than 100 years, we’re building something different. We are guided by a shared promise: Together, we create extraordinary experiences. That means delivering an Unmatched Client Experience® while creating a workplace where relationships matter, learning fuels growth, and every person feels valued and supported to thrive.

What We Offer

Our robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being—empowering our team to grow and thrive while delivering exceptional service. To explore what makes working at Forvis Mazars special, visit www.forvismazars.us/careers.

Legal Notice

Forvis Mazars, LLP is an equal opportunity/affirmative action employer in accordance with applicable law. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications. Know Your Rights

It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to consider any unsolicited referrals, resumes or CVs from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.

Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or recruiting agency unless such recruiter or recruiting agency has a signed vendor agreement with Forvis Mazars, LLP. Any resume(s) or CV(s) submitted to anyone working for Forvis Mazars, LLP, or submitted to a Forvis Mazars, LLP general email, without having a Forvis Mazars, LLP vendor agreement in place, will be considered the property of Forvis Mazars, LLP.